See more Collapse

Administration Officer/ Receptionist

4 weeks ago

Essendon, Australia Churches of Christ Full time

**Churches of Christ, Arcadia Aged Care Service, Essendon**

**Permanent, Part-time Opportunity**
- Churches of Christ is one of Australia's largest and most diverse Not-For-Profit organisations. We are proud support more than 25,000 Australians through our aged care, foster & kinship care, social housing and Christian faith services. Everything we do at Churches of Christ is guided by our values and we are committed to ensuring our thousands of team members feel valued and supported every day._

**The Importance of this Role**

Our Arcadia team is looking for an experienced Administrator to join the team and support the Service Manager in a variety of different tasks. This Part Time role will be rostered Monday & Tuesday, 09.00AM to 05.00PM, with additional relief shifts available.

In this role you will:

- Maintain daily processes that administer staff rosters; fill vacant shifts and generate system reports required to monitor and manage staff schedules.
- Liaise with internal teams to ensure paperwork, training, payroll and compliance requirements are completed within the on-boarding process for new staff; maintain compliant staff and volunteer appraisal, training and registration records.
- Coordinate documentation relating to resident admissions including; generation and signature of resident agreements, processing of discharges and transfers, data input to internal and external residential systems.
- Maintain the residential enquiries database; follow up on resident waitlist and vacancies, conduct site tours for potential residents and relatives, input financial data to generate information and fee quotes for prospective residents.
- Respond to incoming enquiries and coordinate interactions with residents, relatives, suppliers and other stakeholders.
- Schedule and organise meetings, training and appointments as required; assist with administration of meetings including agenda management and minute distribution and preparation of meeting rooms.
- Provide general administrative assistance, including payroll, spreadsheet data management, stationery management and archiving of records.

**What you can bring to the team**

You will be an experienced administrator who has a passion to learn and work with the team to achieve positive outcomes. Your well-developed communication skills and excellent phone manner allow you to confidently engage with a range of internal and external stakeholders. Through your experience you have gained the ability to multitask and adapt to handle different tasks as they arise. You have experience in customer service, staff rostering, payroll and can confidently use Microsoft Office Suite, specifically Excel.

Your experience and qualifications for this role should include:

- Certificate III, or equivalent relevant experience in business administration, or other relevant field;
- Experience with UKG and Autumn Care is highly regarded;
- Minimum two years' experience in an administrative role;
- Experience within the aged care sector is desirable, but not required;
- Knowledge of staff rostering will be highly regarded;
- Possess a current National Police Certificate, or willingness to obtain one.

Importantly, you will be someone who closely aligns with our organisational values of: Unconditional Love, Continual Innovation, Mutual Trust, Wise Stewardship and Safety.

**Imagine a Career with Churches of Christ**

We offer a range of employee benefits including:

- Salary packaging benefits;
- Employee Discount program through our large network of retail partners (Bupa Health, Medibank, JB Hi-Fi etc);
- Opportunities for professional development;
- Employee Assistant Program;
- Grants (for eligible employees) to assist in formal study.

**To apply**

**Applications close **Tuesday 19**th** March, 2024

We have other current jobs related to this field that you can find below

  • College Receptionist/office Administrator

    2 weeks ago

    Essendon, Australia St Columba's College Ltd Full time

    **Role Description/Criteria** Applications are invited from suitably qualified and experienced applicants for the College Receptionist/Office Administrator position. Ongoing/Full-time - commencing on Monday, 15 July 2024. **_ Mary Aikenhead Ministries schools are committed to promoting the safety, wellbeing and inclusion of all children._** **Application...

  • College Receptionist/office Administrator

    1 week ago

    Essendon, Australia St Columba's College Ltd Full time

    Role Description/CriteriaApplications are invited from suitably qualified and experienced applicants for the College Receptionist/Office Administrator position.Ongoing/Full-time - commencing on Monday, 15 July 2024._ Mary Aikenhead Ministries schools are committed to promoting the safety, wellbeing and inclusion of all children._Application...

  • Receptionist / Administration Assistant

    1 week ago

    Essendon, Australia Barry Plant Full time

    **Are you a friendly and organised individual with a passion for providing high quality customer service?**: If you are, we have an exciting opportunity for you to become a vital part of our dynamic real estate team, as a Full time Receptionist/Administration Assistant (Monday-Friday 9:00am to 5:00pm). Our offices are based in Essendon, Keilor East and...

  • receptionist / administration assistant

    1 week ago

    Essendon, Australia Barry Plant Full time

    Do you have a friendly and organized personality with a passion for delivering top-notch customer service?An exciting opportunity awaits you to join our dynamic real estate team as a Full-time Receptionist/Administration Assistant (Monday-Friday 9:00am to 5:00pm).Our offices are located in Essendon, Keilor East, and Gladstone Park, providing a fantastic...

  • Receptionist/administrator Essendon Location

    1 week ago

    Essendon, Australia Engage Personnel Full time

    Work close to home - Fast track your career! - Supportive friendly envinronment This well established accounting firm located in Essendon are looking for a full time Receptionist / Administrator - Monday to Friday 8:45AM to 5:30pm. **Main Duties**: - Manage incoming calls and enquires as well as organise appointment bookings - Organise incoming and...

  • Receptionist/administrator Essendon Location

    1 week ago

    Essendon, Australia Engage Personnel Full time

    Work close to home Fast track your career Supportive friendly envinronmentThis well established accounting firm located in Essendon are looking for a full time Receptionist / Administrator - Monday to Friday 8:45AM to 5:30pm.Main Duties: Manage incoming calls and enquires as well as organise appointment bookings Organise incoming and outgoing mails including...

  • Medical Receptionist

    3 weeks ago

    Essendon, Australia Essendon Family Medical Clinic Full time

    We are currently seeking a Part-Time Medical Receptionist to join our team at Essendon Family Medical Clinic. In this role, you will be instrumental in delivering exceptional service to our patients. As a Medical Receptionist, you will play a vital role in ensuring the smooth operation of our clinic, providing support to both patients and healthcare...

  • Receptionist - Part Time 0.4 Fte

    3 weeks ago

    Essendon, Australia St Bernard's College Full time

    **Role Description/Criteria** The Receptionist will provide high-quality customer service in liaising with and assisting a variety of key internal and external stakeholders. They will exercise judgment, set priorities and support the multi-disciplinary team to achieve College goals as set out in the strategic plan and willingly assist with a range of...

  • Receptionist - Part Time 0.4 Fte

    2 weeks ago

    Essendon, Australia St Bernard's College Full time

    **Role Description/Criteria** The Receptionist will provide high-quality customer service in liaising with and assisting a variety of key internal and external stakeholders. They will exercise judgment, set priorities and support the multi-disciplinary team to achieve College goals as set out in the strategic plan and willingly assist with a range of...

  • Medical Receptionist

    1 week ago

    Essendon, Australia Essendon Family Medical Clinic Full time

    We are currently seeking a Part-Time Medical Receptionist to join our team at Essendon Family Medical Clinic. In this role, you will be instrumental in delivering exceptional service to our patients. As a Medical Receptionist, you will play a vital role in ensuring the smooth operation of our clinic, providing support to both patients and healthcare...

  • Medical Receptionist

    1 month ago

    Essendon, Australia Essendon Family Medical Clinic Full time

    We are currently seeking a Part-Time Medical Receptionist to join our team at Essendon Family Medical Clinic. In this role, you will be instrumental in delivering exceptional service to our patients. As a Medical Receptionist, you will play a vital role in ensuring the smooth operation of our clinic, providing support to both patients and healthcare...

  • Medical Receptionist

    1 week ago

    Essendon, Australia Essendon Family Medical Clinic Full time

    We are currently seeking a Part-Time Medical Receptionist to join our team at Essendon Family Medical Clinic. In this role, you will be instrumental in delivering exceptional service to our patients. As a Medical Receptionist, you will play a vital role in ensuring the smooth operation of our clinic, providing support to both patients and healthcare...

  • Receptionist

    2 months ago

    Essendon, Australia Superior People Recruitment Full time

    A new car dealership requires the professional services and skills of a Receptionist / Concierge. The position requires a motivated person for this high paced demanding role. **Your duties will include**: - Meet and greet clients and visitors - Managing a busy switchboard - Supporting our busy sales team as required - Ad hoc administrative...

  • Medical Receptionist

    1 week ago

    Essendon, Australia Strathmore Family Medical Centre Full time

    We are seeking a medical receptionist to add to our beautiful team We are a private clinic that provides high quality care to our patients. Our team is caring, supportive and amazing to work with. We love to have fun at work but at the same time we are dedicated in providing professional and personalised care and assistance to our patients. We are a family...

  • Receptionist

    2 months ago

    Essendon Fields, Australia AutoLeague Full time

    Essendon Fields Location - Supportive Management & Vibrant Team - Opportunities for Career Progression **Essendon Volkswagen** have an exciting opportunity for a customer focused **Receptionist**. Are you looking to take your first step in your professional career? Are you a positive, upbeat person who could provide great service to our customers? We have...

  • Receptionist

    2 weeks ago

    Essendon Fields, Australia Linfox Full time

    Job no: 755062 - Work type: Part time**Location**: Essendon Fields - VIC - Australia - Applications close: 05 Apr 2024 11:55 PM AUS Eastern Daylight Time Here at Linfox, we believe together, anything is possible. Use sophisticated technology to deliver everyday essentials and natural resources for Australia’s biggest companies. Work with major customers...

  • Dental Receptionist/ Front Office Co-ordinator

    1 week ago

    Essendon, Australia The Essendon Dentist Full time

    We seek an intuitive and independent experienced Dental Receptionist/ Front Office Co-ordinator to grow with this established practice, to the next level. Our friendly and dedicated team enjoy coming to work and are excited by the growth and development that this practice offers. We have a dedicated HR team member offering regular monthly 1:1 meetings to...

  • Saturday Receptionist

    3 weeks ago

    Essendon Fields, Australia AutoLeague Full time

    Join a leading organisation in the automotive industry - Paid Birthday Leave, Free Employee Assistance Program + more! - Essendon Fields, Melbourne VIC **Your new company** Essendon Isuzu UTE & MG, where automotive excellence meets unparalleled service and a high-performing culture. As a proud member of Autoleague, we're dedicated to upholding the core...

  • Automotive Receptionist

    2 weeks ago

    Essendon Fields, Australia AL Essendon Pty Ltd Full time

    Fantastic Culture with a Supportive Management Team - No Experience Needed - Full Training provided - Casual Role | Saturdays only, 9am - 5pm **Essendon Isuzu and MG**, have an exciting opportunity for a customer focused **Receptionist **for **Saturday work only**. Are you currently working, studying, or simply looking to work a few extra hours? We're...

  • Reception & Administration Assistant

    3 weeks ago

    Essendon Fields, Australia Sharp & Carter Full time

    Customer Service Focused Role | $65,000 p.a + Super | Onsite parking - Excellent Career Development and Progression Opportunities - North West location offering a modern and sleek office environment **About the role**: **Key Responsibilities**: - Greet and welcome visitors, customers, and partners in a friendly and professional manner. - Manage and direct...