Project Officer

2 weeks ago

Melbourne, Australia Department of Education Full time

Location: Melbourne | CBD

Job type: Full time / 3 years

Organisation: Department of Education

**Salary**: $91,418 - $103,725

Occupation: Construction

Reference: VG/DE/VSBA/20014005X3


Reporting to a Manager in either the Kindergarten Infrastructure or Major Projects Branches of the Delivery Division, this position will assist in the delivery and administration of a number of education infrastructure capital works projects by:

- Providing administrative and project coordination support to a larger team of project managers and/or project officers across all aspects of project execution, ensuring expectations and communications are clear, unambiguous and are understood and agreed between all stakeholders.
- Supporting project officers and managers in ensuring the works program is administered, key program or contractual milestones are achieved, and that delivery, performance and financial targets are met.
- Collaborate with internal and external stakeholders on a range of matters including the planning, design, legal and communications aspects related to a site.
- Collecting and maintaining effective and meaningful data and information for the preparation of reports and memoranda and updating the corresponding organisational IT systems
- Updating project files, databases and project management systems to ensure the data and information collated is relevant and readily available throughout the development of a project and until its completion
- Assisting with the coordination and preparation of meeting and on-site inspections agendas, minutes and its timely distribution to all involved stakeholders, following-up on identified action items and issues.
- Liaising with DE/VSBA's internal teams as well as other governmental (state, federal or local) agencies and developing effective working relationships to identify and manage risks and assist in resolving issues impacting project delivery. This is likely to include managing sensitive negotiations with stakeholders with competing priorities.
- Provide clear and timely advice and reporting on project planning, delivery, benefits and outcomes for a range of stakeholders, including Ministers, the Secretary, senior officers and project teams.- Qualifications in architecture, engineering, or project management is highly desirable
- Knowledge and good experience in the planning, execution and delivery of projects, including stakeholder management and consultant/contractor liaison
- Demonstrated project coordination and administration skills
- Excellent written and oral communication and superb administration skills
- Excellent interpersonal skills and be able to engage with internal and external stakeholders, maintaining the project's momentum at all times
- Good understanding and experience of public sector infrastructure funding and delivery systems will also be looked upon favourably.

For more details regarding this position please see attached position description.

The Department of Education and Training (the Department) is committed to, so far as is reasonably practicable, providing and maintaining a working environment for its employees that is safe and without risks to health and that other persons are not exposed to health and safety risks arising from the Department's activities. The Department COVID-19 Vaccination Policy (Policy) requires its employees to be fully vaccinated against coronavirus (COVID-19).

The Department's Policy outlines the requirements for all employees, prospective employees who (or may need to) work outside of their ordinary place of residence and attend a workplace of the Department or workplace of another Employer on behalf of the Department and its portfolio agencies. Subject to exceptions, only employees, and prospective employees with up-to-date vaccination status (see definitions section of the policy) against COVID-19 and who provide evidence of their Vaccination Status are permitted to work for the department outside their ordinary place of residence.

For this role, you are required to submit proof of full vaccination as part of the recruitment process and prior to commencement employment. Please refer to the above link for more information. This role requires onsite attendance at one or more Department work locations.

**Applications close **20 April 2023

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