Aps 5 - Registry & Filing Officer

3 months ago

Enoggera, Australia Australian Government Full time

$83,706 - $89,659 + up to 15.4% Superannuation
- Enoggera - QLD

**The Role**
The 1st (Australian) Division (1 (AS) DIV) Joint Operations Room (JOR) manages a significant number of operations, actions and activities both domestically and throughout the near region. The effective command and control of these operations requires timely information management, record keeping, and administrative governance oversight.

The APS 5 Registry and Filing officer provides the continuous presence within the JOR, providing support to operational capability, information distribution, security and information management (IM). Managing full time and part time personnel, the Registry and Filing Officer will be responsible for, dissemination, recording and tracking of operational tasks and orders, using a range of Defence systems and Microsoft Office products. In addition to information management, the position will manage information security within the JOR, deliver information updates, and provide effective liaison with stakeholders across the 1st (Australian) Division.

**About our Team**
Following the release of the Defence Strategic Review, 1 (AS) DIV has been reorganised to take command of the majority of Army’s conventional forces and is responsible for delivering the land component to Australian Defence Force Operations and activities through the management and coordination of a diverse range of subordinate Brigades and Direct Command Units. The JOR resides within Headquarters 1 (AS) DIV, located at Gallipoli Barracks Enoggera, and provides coordination, command and control of the activities and operations of these subordinate units. The JOR team consists of Army personnel and the APS 5 Registry and Filing Officer reporting to Staff Officer Operations. The broader Headquarters is staffed by an integrated workforce of Army and APS staff delivering staff functions in support of Commander 1 (AS) DIV.
- Excellent written and oral communication
- Understanding of how large organisations operate and the ability to direct workflows through established processes
- The ability to work at different tempos, to meet the level of activity across 1 (AS) DIV
- Ability to prioritise workloads and work independently with limited supervision
- Understand the demands of a military or large operationally focused organisational headquarters
- Liaise with a network of staff at a range of different levels
- Ability to train and demonstrate processes to staff
- Attention to detail
- Analytical skills, including the ability to map processes & identify opportunities for increased efficiencies
- Change management skills including initiative and ability to anticipate/ forecast impacts of changes

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