Business & Facility Support Specialist

2 weeks ago

Brisbane, Australia General Electric Full time

**Job Description Summary**: GE Aerospace Systems Australia conducts repairs on both Civil and Military Aviation components for the APAC region. This role is a vital member of our team providing essential support to ensure the smooth and efficient operation of the business.

This role provides provisions for the business and administration support for the Brisbane site, with a focus across three key areas:
1) Administration support
- reception management, reports, filing, record keeping, general administration, events coordination, data entry and accounting support functions. Managing the purchasing and coordination of third-party support services or ad hoc business equipment, including requesting and assessing quotes.

2) Facility/Contractor management
- oversee all facets of facility and equipment maintenance and liaise with contractors as required to complete works. This includes inductions to facilitate onsite supervision, working with our workshops and Brisbane Airport to maintain supplier and compliance tracking systems.

3) Technical Library support maintain an Aviation Technical library to meet regulatory requirements for technician support in ensuring current publications and manual are utilised.

The Business & Facility Support Specialist is a vital member of our team, providing essential support to ensure the smooth and efficient operation of the business. This role involves performing a variety of administrative tasks, including managing correspondence, organizing meetings, maintaining records, and assisting with day-to-day operations. The Support Specialist will work closely with team members and management to facilitate communication, streamline processes, and contribute to the overall success of the organization.

**Essential Responsibilities**:

- Maintain accurate records of facility-related activities, maintenance schedules, work orders, and expenditures, and generate reports as needed to track performance, monitor trends, and identify opportunities for improvement.
- Collaborate with external vendors, contractors, and service providers to coordinate repairs, maintenance services, and facility upgrades, and ensure work is completed on time and within budget.
- Coordinate site meetings, events, activities, VIP appointments, including scheduling room reservations, logistics, catering, and guest arrangements and preparation of meeting materials.
- Conduct inspections of facilities, identify maintenance needs and safety hazards, and take corrective actions or report issues to appropriate personnel for resolution.
- Prepare and distribute agendas, minutes, and other documents for meetings, ensuring accuracy and completeness of information.
- Maintain electronic and hard copy filing systems, including organizing and categorizing documents, records, and other materials for easy retrieval and reference.
- Assist with data entry, record-keeping, and database management tasks, ensuring data accuracy, integrity, and confidentiality.
- Perform general clerical duties, such as photocopying, scanning, faxing, and filing, to support day-to-day operations.
- Monitor and maintain inventory levels of cleaning supplies, maintenance materials, and safety equipment, office supplies and coordinate procurement and replenishment as necessary.
- Coordinate services, including cleaning and sanitizing common areas, restrooms, and office spaces, and replenishing supplies as needed to maintain cleanliness and hygiene standards.
- Respond promptly to facility-related emergencies, such as power outages, and take appropriate actions to mitigate risks and minimize disruptions.
- Conduct safety inspections and audits of facilities, identify potential hazards or compliance issues, and implement corrective measures to ensure compliance with regulatory requirements and industry standards.
- Support regulator audits for technical library duties and support the business Quality Management System to meet requirements.
- Perform periodic logistics and customs supplier quality performance audits.
- Adhere to company policies, procedures, and guidelines related to administrative processes, confidentiality, and information security.

**Qualifications/Requirements**:

- Proven experience in an administrative support role and basic facility management, preferably in a technical environment.
- Ability to work independently with mínimal supervision and as part of a team, demonstrating reliability, initiative, and a proactive approach to problem-solving.
- Very strong organizational and time management skills, with the ability to prioritize tasks, manage multiple projects simultaneously, and meet deadlines.
- Excellent communication and interpersonal skills, with the ability to interact professionally with colleagues, clients, and vendors.
- Attention to detail and accuracy, with the ability to produce high-quality work and maintain thorough and organized records.
- Ability to work independently with mínimal supervision and as part of

  • Procurement Specialist

    3 weeks ago

    Brisbane, Australia TROOCOO Pty Ltd Full time

    Join a leading not-for-profit organisation - Based in Brisbane CBD, with WFH flexibility - $100,000 plus superannuation, plus salary packaging **The Company** Our client is a leading not-for-profit Queensland employer, who operates with a clear purpose and vision, which underpins every interaction their employees have with each other, their customers, and...

  • Facility Performance Specialist

    2 weeks ago

    Brisbane, Australia Johnson Controls Full time

    **Job Details** **The Company** Johnson Controls is a global diversified technology and multi-industrial leader serving a wide range of customers in more than 150 countries. Our 135,000 employees create intelligent buildings, efficient energy solutions, integrated infrastructure and next-generation transportation systems that work seamlessly together to...

  • Facilities Management Specialist

    6 days ago

    Brisbane, Australia Volare Recruitment Full time

    **Northside location**: - **Operate with high level of autonomy in Retail/Commercial environment**: - **Excellent $$$ depending on experience** Are you a career driven and passionate individual with a Facilities Management background seeking an opportunity to join a growing FM business where you can continue to build your career? Reporting to a brilliant...

  • Facilities Management Specialist

    2 weeks ago

    Brisbane, Australia Volare Recruitment Full time

    **Northside location**: - **Operate with high level of autonomy in Retail/Commercial environment**: - **Excellent $$$ depending on experience** Are you a career driven and passionate individual with a Facilities Management background seeking an opportunity to join a growing FM business where you can continue to build your career? Reporting to a brilliant...

  • Facilities Management Specialist

    5 days ago

    Brisbane, Queensland, Australia Volare Recruitment Full time

    Northside location:- Operate with high level of autonomy in Retail/Commercial environment:Excellent $$$ depending on experienceAre you a career driven and passionate individual with a Facilities Management background seeking an opportunity to join a growing FM business where you can continue to build your career?Reporting to a brilliant GM, this is a...

  • Facilities Management Specialist

    6 days ago

    Brisbane, Queensland, Australia Volare Recruitment Full time

    Northside location:- Operate with high level of autonomy in Retail/Commercial environment:Excellent $$$ depending on experienceAre you a career driven and passionate individual with a Facilities Management background seeking an opportunity to join a growing FM business where you can continue to build your career?Reporting to a brilliant GM, this is a...

  • Facilities & Business Support Administrator

    2 weeks ago

    Brisbane, Australia GE Aviation Full time

    **Job Description Summary**: GE Aerospace Systems Australia conducts repairs on both Civil and Military Aviation components for the APAC region. This role is a vital member of our team providing essential support to ensure the smooth and efficient operation of the business. This role provides provisions for the business and administration support for the...

  • Business Support, Facilities Support

    2 months ago

    Brisbane, Australia JLL Full time

    JLL supports the Whole You, personally and professionally. Shaping the future of real estate for a better world At JLL, we see a Brighter Way forward for our clients, our people, our planet, and our communities. With over 200 years of real estate experience, we are, and always have been, in continual pursuit of brighter ways of working. We bring to life...

  • Business Support, Facilities Support

    6 days ago

    Brisbane, Queensland, Australia JLL Full time

    JLL supports the Whole You, personally and professionally.Shaping the future of real estate for a better worldAt JLL, we see a Brighter Way forward for our clients, our people, our planet, and our communities. With over 200 years of real estate experience, we are, and always have been, in continual pursuit of brighter ways of working.We bring to life see a...

  • Principal Facilities Officer

    3 weeks ago

    Brisbane, Australia Agriculture and Fisheries Full time

    **As our Principal Facilities Officer, you will**: - Lead a team responsible for managing the NRIFAEP facilities to ensure delivery of an effective and safe work environment. This may include oversight of after-hours and weekend security and duties. - Contribute specialist knowledge and provide associated advice to the NRIFAEP to facilitate effective...

  • Support Specialist

    5 days ago

    Brisbane, Queensland, Australia Queensland Health Full time

    Are you passionate about outcomes for children and young people across Queensland?We're committed to providing life-changing healthcare for children and young people for a healthier tomorrow.About the Queensland Children's HospitalThe Queensland Children's Hospital (QCH) (formerly The Lady Cilento Children's Hospital), which opened on 29 November 2014, is...

  • Support Specialist

    5 days ago

    Brisbane, Queensland, Australia Queensland Health Full time

    Are you passionate about outcomes for children and young people across Queensland?We're committed to providing life-changing healthcare for children and young people for a healthier tomorrow.About the Queensland Children's HospitalThe Queensland Children's Hospital (QCH) (formerly The Lady Cilento Children's Hospital), which opened on 29 November 2014, is...

  • Principal Facilities Officer

    6 days ago

    Brisbane, Australia Agriculture and Fisheries Full time

    **As our Principal Facilities Officer, you will**: - Foster an environment that values open communication, performance, customer service, continuous improvement and innovation in the delivery of quality services. Lead a team responsible for managing the National Fire Ant Eradication Program's (the Program) facilities to ensure delivery of an effective and...

  • Principal Facilities Officer

    5 days ago

    Brisbane, Queensland, Australia Agriculture and Fisheries Full time

    As our Principal Facilities Officer, you will:Lead a team responsible for managing the NRIFAEP facilities to ensure delivery of an effective and safe work environment. This may include oversight of after-hours and weekend security and duties. Contribute specialist knowledge and provide associated advice to the NRIFAEP to facilitate effective delivery of...

  • Mission Planning Technical Specialist

    2 months ago

    Brisbane, Australia KBR Full time

    **Title**: Mission Planning Technical Specialist **Your KBR future - delivering solutions and changing the world** **About KBR**: **We are a company of innovators, thinkers, creators, explorers, volunteers and dreamers who all share one goal — to improve the world.** KBR delivers science, technology and engineering solutions to governments and companies...

  • Mission Planning Technical Specialist

    1 day ago

    Brisbane, Australia KBR Full time

    **Title**: Mission Planning Technical Specialist **Your KBR future - delivering solutions and changing the world** **About KBR**: **We are a company of innovators, thinkers, creators, explorers, volunteers and dreamers who all share one goal — to improve the world.** KBR delivers science, technology and engineering solutions to governments and companies...

  • Principal Facilities Officer

    5 days ago

    Brisbane, Queensland, Australia Agriculture and Fisheries Full time

    As our Principal Facilities Officer, you will: - Foster an environment that values open communication, performance, customer service, continuous improvement and innovation in the delivery of quality services. Lead a team responsible for managing the National Fire Ant Eradication Program's (the Program) facilities to ensure delivery of an effective and safe...

  • Facilities Maintenance Support Officer

    4 weeks ago

    Brisbane, Australia Queensland Health Full time

    Are you passionate about outcomes for children and young people across Queensland? We're committed to providing life-changing healthcare for children and young people for a healthier tomorrow. About the Queensland Children's Hospital The Queensland Children's Hospital (QCH) (formerly The Lady Cilento Children's Hospital), which opened on 29 November 2014, is...

  • Business Support Administrator

    2 months ago

    Brisbane, Australia ADP Consulting Full time

    Career Progression + growth - Supportive & collaborative office with monthly social events - CBD location - Great views and facilities **About ADP Consulting** ADP Consulting is at the forefront of sustainability-led engineering in Australia. As a 100% Australian-owned company, we're not just about engineering; we're about inspiring a better world through...

  • Business Support Officer

    4 weeks ago

    Brisbane, Australia Rheinmetall Defence Australia Pty Ltd Full time

    WHAT WE ARE LOOKING FOR **About the Team** This role will form part of a Business Support team, working alongside 3 other BSO’s and reporting to the Operations Support Manager. Alongside all employees and visitors to our Redbank facility, there will also be interaction with our Melbourne based Business Support team. **About the Role** The Business...