Office Administration Manager

3 weeks ago

Kingston, Australia Pinpoint Property Recruitment Full time

Leading commercial property agency
- Flexibility and 1 day a week WFH available
- Fabulous team and varied role

**The Organisation**:
**_We are representing a leading commercial property agency who are renowned for their expertise and ability to deliver. They foster an empowered culture whereby ideas are actively encouraged, and the wellbeing and support of their staff is paramount._**

**Your New Role**:
As Office Administration Manager, you will be working as a member of a small team and be responsible for providing hands-on administrative and financial support to the Head of Property and the Operations team. The role will be busy and varied and will use your commercial acumen, administration, customer service, and organisational flair.

**Your Key Responsibilities will Include**:

- Maintaining accreditations and licences and utilising various software platforms
- Liaising with tenants in person and via correspondence around general queries and rent areas and building solid relationships
- Ensure rent reviews and other charges are kept up to date to ensure monthly invoices reflect the Tenancy Schedule
- Assisting the Head of Property with the preparation of reports for budgeting, P&L, capital works and operations
- Raising and managing Purchase orders, invoicing and general Excel work

**Why You Should Join**:

- If you have a great blend of administration and financial skillsets, then this could be your ideal role to get a foot into the property industry (If you already have experience, this is equally welcomed)
- This role offers a mix of administration, finance, and people interaction. You won't be bored
- You will be located on-site at a large commercial precinct located just 10 minutes outside of Hobart CBD with free parking
- Flexibility, as well as working one day a week from home, is offered.
- You will be given the autonomy to call the role your own You can run your own race, and providing feedback on improving efficiencies is actively encouraged.
- You will be working in a good, relaxed team environment.
- An attractive package commensurate with your experience is on offer.

**Your Skills and Attributes**:

- You will be a customer-oriented, people person with an excellent eye for detail and great with systems and processes.
- You will be target oriented and enjoy looking for operational improvements
- Customer-oriented, with excellent communication skills
- Around 2-3 years of experience in administration with exposure to recurring deadline environments would be ideal
- Financial skillsets - book-keeping based or accrual accounting based would be ideal
- Strong administration skills (for document retention, protection, and version control)

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