Administration Officer

3 weeks ago

Melbourne City Centre, Australia Victoria Police Full time

**About the role**:
The Public Order Response Team (PORT) provides specialist support to planned and unplanned operations across the state. The unit has advanced its' capability to provide specialist crowd control and public order tactics for events such as demonstrations, sporting events, Public Order events and Emergency Management Response.This versatile role will rotate duties throughout both the Administration and Logistics teams of PORT and report to their respective Team Leaders. The successful applicant will have the ability to showcase and further develop their broad skillset.
Initially based within the Administration Team you will assist in the day to day management of the PORT Administration office. As part of the Administration team you will support all administrative functions to police members including the entry of brief and correspondence data onto multiple police databases, routine reporting, managing and maintaining office equipment, stores ordering and general customer service.
While working within the Logistics Team you will assist in the day to day management of the PORT Logistics office. Within the Logistics office you will be managing and maintaining specialist equipment, vehicle fleet oversight, managing accountable documents, and maintaining governance processes for equipment audit and accountability.
Victoria Police is a contemporary and agile workplace and supports flexible working arrangements.

**Your duties will include**:

- Receiving, recording and distributing mail and correspondence
- Recording and maintaining all Brief of Evidence movements
- Processing general financial and administrative items as directed
- Providing general office support functions including the operation and maintenance of office equipment
- Preparing routine correspondence on a range of administrative matters and following up on procedures as required
- Performing a variety of computerised activities including data entry, typing and word processing
- Attending to enquiries from internal and external stake holders and providing initial information or advice as required
- Managing a variety of databases to ensure equipment is maintained and serviceable
- Supporting frontline members with equipment issue and relevant logístical functions
- Providing advice to sworn personnel regarding sizing and fitting of specialist public order protective wear
- Maintaining adequate stock levels and auditing processes
- Overseeing a vehicle fleet of approx. 85 vehicles, inclusive of specialist vehicles and command truck

**As the successful applicant, you will have**:

- Effective time management and prioritisation skills
- Ability to work in a team environment
- Adaptability and flexibility
- Good verbal and written communication skills with the ability to communicate effectively with a range of people

**Requirements and relevant information**:

- One (1) full time, ongoing position available.
- Position will be located at the Victoria Police Centre, 311 Spencer Street, Docklands, 3008.
- Applicants must be an Australian Citizen, Permanent Resident or hold a valid work permit or visa.
- The position may require you to work outside the ordinary hours; overtime will be paid in accordance with the relevant Victorian Public Service Agreement.
- The incumbent will be required to complete the OHS requirements of the organisation, which may include local level training relating to equipment usage and Hazardous Chemicals.
- Public Order Response Team, Transit & Public Safety Command - In accordance with the provisions of the Victoria Police Act, this unit is a Designated Workplace for the purposes of Drug and Alcohol testing. On direction, all employees in this unit must participate in designated work unit testing and targeted testing.
- Applicants must be an Australian Citizen, Permanent Resident or hold a valid work permit or visa.
- The successful applicant will be required to undergo pre-employment checks which may include fingerprint checks and misconduct screening.
- Resume

Applications close midnight, 30 April 2023.

**About Us**:
Victoria Police has a dedicated workforce of more than 22,000 employees consisting of police, protective services officers, police custody officers, and public service staff. Each employee plays a vital role in providing the 24/7, 365 days a year emergency response and public safety capability the organisation delivers to its community. As a Victoria Police employee, you have a dedication and commitment to community safety.

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