Executive Assistant

4 weeks ago


Clayton, Australia ANSTO Full time

**Position Overview**:

- Ongoing | Full Time | $77k - $87k +15.4% super
- Clayton Location I Health & Wellbeing Programs I Generous leave provisions
- Great opportunity to provide support in a scientific environment

**About the Opportunity**:
The Executive Assistance will be responsible for providing a range of administrative and support services to the Director and Head of Science as well as supporting other members of the Synchrotron Management Team (SMT) as required.

Working within ANSTO’s Nuclear Science and Technology (NST) division, the Executive Assistant represents the Australian Synchrotron Senior Management to high-level stakeholders and develops draft material relating to policy and communication.

**Your Duties and Responsibilities**:

- Provides a range of support services for the Director and Head of Science including delegated support which enhances SMT's effectiveness by providing information management support.
- Arranges travel for the Director, Head of Science and VIP visitors, checking validity of travel requests and streamlining approval process. Undertakes relevant Concur requests and acquittals.
- Coordinates the Director and Head of Science schedules, prioritizing functions and appointments to ensure Director and Head of Science optimally fulfil complex schedules of meeting commitments - including attendance and contribution and ensuring that meetings, deadlines, presentations and other duties of the Director’s Office are carried out seamlessly. Where necessary, seek stand-in delegates to represent the Director at internal and external meeting.
- Provides administrative support to SMT, BRIGHT Funders Committee, Australian Synchrotron Stakeholder Committee, User Advisory Committee, Scientific Advisory Committee (SAC), BRIGHT SAC, Machine Advisory Group, and, where required, ANSTO Board meetings. Liaises between the Director and the Head of Science, and Committee members - facilitating communication, planning events, distributing information, drafting agendas, scheduling meetings and recording minutes.
- Liaises with internal clients, other government agencies, networking groups and external parties, often dealing with complex issues. Supports the NST Stakeholder Engagement function in managing VIP visits to the Australian Synchrotron.

**About Us**:
**Benefits of Working with Us**:
ANSTO employees are passionate about what they do. We enjoy being part of an organisation making a difference in the lives of Australians.

We support and reward our employees through eligibility for:

- Training, development and mentoring opportunities
- Performance based salary increases
- Work-life balance with generous leave entitlements and flexible conditions

**How to Apply**:
For further technical information relating to this position please refer to the Position Description or contact Michael James on 0477 356 629. For all other queries please contact Talent Acquisition on (02) 9717 3359.

To be eligible for appointment, applicants will require a security and pre-employment medical assessment.

**Application closing date: 11 April 2024 at 11:59pm**

**_All applicants must be Australian citizens._


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