Project Administrator

3 weeks ago

Sydney, Australia Hitachi Rail STS Australia Pty Ltd Full time

**Description**

**About you**:
Familiarity with software such as SAP, ACCONEX, Sharefolder, is a plus;

**Long term role - immediate start - North Ryde

**Key Responsibilities include but not limited to**:

- Assisting with the Administrative needs of the Project by:

- Administering projects from award to completion in accordance with IMS procedures;
- Preparing external contractual correspondence including variations, quotes and reports;
- Attending client project meetings where required, follow up action items to ensure timely delivery;
- Managing project specific materials schedules and registers in accordance with TMS procedures;
- Familiarization with Rail industry.
- Assisting Sydney office team of Engineering and technical staff as required.

**Providing secretarial support to the Project by**:

- Co-ordinating and taking minutes for all internal meetings
- distributing and following up actions;
- Providing secretarial support to the senior personnel, including word processing, diary management, filing and production of documentation for outgoing correspondence, tender submissions and presentations;
- Coordinating domestic and overseas travel arrangements i.e. airlines, accommodation, car hire for Perth based personnel;
- Receiving, actioning and maintaining confidentiality of all correspondence (both internal and external) for senior personnel;

**Document Management and Reporting**
- Manage the Project document processes and materials along with Project Reporting needs by:

- Ensuring project and contractual reporting requirements are delivered on time and in the correct format;
- Holding responsibility for the tracking and transmission of project documents to allow effective record keeping for the project and client, whilst maintaining and up keeping project files;
- Supporting the weekly and monthly Project reporting requirements.

**Maintaining office operations**
- Maintaining the office facility coordination
- Interfacing with the building facility dept for office maintenance and repairs.
- Coordinating office consumables of stationary and kitchen supplies.

**_ About _**_Hitachi Rail_**
- Hitachi Rail is a fully integrated, global provider of turnkey rail solutions across rolling stock, signalling, operation, service and maintenance, digital technology and turnkey with a presence in 38 countries, across 11 manufacturing sites on three continents and over 13,000 employees. Hitachi Rail is headquartered in London, UK and is ultimately wholly owned by Hitachi Ltd. Our engineering heritage and culture is rooted in Japan, where our first steam and electric locomotives were built in the early 1920s. We continue to deliver the most current Shinkansen for Japan’s railways and have successfully exported our technology and expertise to multiple rolling stock projects across the globe - from high speed, tram and metro to driverless technologies for passengers and freight._

**_
How to apply_**

**_Employee Benefits_**

This is a fantastic opportunity to be part of a Global Company that offers a great work life balance, a sociable, fun and collaborative working environment. There are opportunities to upskill and further progress your career with training and development available.

**_Diversity_**

Hitachi Rail is an equal opportunity employer and is committed to principles of diversity and inclusion. Applications from all nationalities, genders, and cultural backgrounds, including Aboriginal and Torres Strait Islanders are encouraged to apply.

Please note, screening and interviews may take place prior to the advertised close date.

LI-YR1

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