Finance Administrator Lead

3 weeks ago

Milton, Australia Chandler Macleod Full time

On behalf of our client based in the Milton, we are currently seeking a high-level Project Finance Admin Lead for a permanent role.

As the Project Finance Administration Lead the role is responsible for the supervision of daily financial administration functions within Purchase to Pay (P2P) performed by the Project Financial Administrators with the Projects Services Financial team.

**Main responsibilities**:

- Manage and ensure the day-to-day delivery of high quality customer services from the PFA’s
- Identify and organise/deliver training and development when required to develop the capability of the PFA’s
- Perform frequent reviews of projects to ensure P2P’s processes are being followed as per TDS.
- Organise & lead weekly meetings with Project Commercial team members.
- Drive & contribute to continuous improvement in the P2P process.
- Champion DBot P2P modules and dashboards
- Analyse & report on non-compliance of P2P processes & take appropriate action to correct.
- Ensure all PFA’s workload is manageable
- Ensure timely & accurate submission of weekly timesheets & take corrective action if required.
- Assist with the creation of new vendor setups in JDEGS via the E-Form process as required.
- Assist with vendor change requests and updating of details including insurances where required.
- Data entry of purchase and subcontractor orders (PO’s) and change orders with the appropriate level of detail into JDEGS within prescribed timeframes.
- Follow up and ensure approvals are actioned in a timely manner so that prescribed timeframes can be achieved.
- Ensure all executed agreements are uploaded into the SOR Agreement module & maintained.
- Setting up of new projects and contractors in DBot.
- Assist and support the Commercial team as required.
- Support the Project through consistent, efficient & streamline use of JDEGS, Power BI, Microsoft Office, DBot and other related software.

**Skills & Qualifications required**:

- Minimum 5+ years construction project experience in a large organisation.
- Extensive experience in the Purchase to Pay (P2P) process.
- Experience in leading/supervising a team.
- Experience in mentoring and/or delivery training material.
- Experience in a service-orientated environment.
- Experience in working autonomously and within a team.
- Experience in efficient and accurate processing of high-volume accounts payable or receivable including reconciliation experience.
- Knowledge and understanding of computerised accounting systems (ERP) preferable JDEGS.
- Excellent written and verbal communication as well as interpersonal skills.
- Results oriented including the ability to meet deadlines and changes in priorities, in order to achieve required service levels.
- High attention to detail and effective time management / organisational skills.

**If you are successful in the position you can enjoy**:

- ASAP Start date
- Full time Monday - Friday hours
- Permanent Position
- Milton Location
- Supportive team
- Large reputable Engineering company
- 100k - 120k Package (inc of Super)

If you are interested in this exciting opportunity and fulfil the requirements of the role, please APPLY NOW using the link below.

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