Project Administrator

3 weeks ago


Perth, Australia Pearl Recruitment Group Full time

Our client who are based in the northern suburbs of Perth are currently seeking a Contracts Administrator who has ideally been involved in either residential or commercial construction industries previously and confident in being someone who can wear many different hats within the business.

This role is not solely limited to administration, being a small office, you will also be required to assist in estimating and quoting of jobs aswell as liaising with site supervisors and sub-contractors on a daily basis. (approx. 20-25)

A snapshot of the what’s involved in this role and what you will need to bring to the table are:

- Strong communication skills (both written and verbal) able to liaise with Site Supervisors and contractors
- Fit into a casual but still corporate environment and be incredibly reliable and trustworthy (this is a jeans and polo shirt type of environment)
- Experience / exposure in estimating and quoting jobs in the past
- Strong administration skills
- Confident in processing claims and variations, therefore experience in reading plans and drawing would be essential
- Previous experience in the industry - essential
- Computer literate, confident with MS Office (excel)
- Diploma in Building & Construction - Desirable (not essential)

Additional duties would include:

- Prepare OH&S Documentation as required inc: JHA’s, Site Files, MSDS & Compile O&M manuals for each completed project
- Log all tenders on server in new job folders
- Prepare Job/Project files + set up and complete progress claims for all projects
- Administer Contract Variations for projects and follow-up with approvals
- Administer subcontracts and employee contracts where needed
- Order long lead items and materials for Projects
- Negotiate for discounts with current suppliers and subcontractors
- Procure additional supply contractors where needed
- Complete handover of Projects with Estimator
- Organise final accounts which may involve meeting with clients
- Organise labour and materials with Supervisors and Leading hands
- Approve timesheets on site sign in app
- Advise builder of any potential lead time issues, chase orders in order of priority

Hours are Mon-Fri, 8am-4pm and the salary on offer is circa $80,000 + super (depending on experience) For the right person, this role could lead into a Project Management style position down the track.



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