Receptionist / Office Administrator

2 days ago

Adelaide Region SA, Australia AECOM Full time

AECOM’s Adelaide office has an exciting opportunity for a proven Receptionist / Office Administrator to join the team. In this busy yet rewarding role, you will be an integral part of our Group Services support team, providing assistance and direction to visitors and staff in the office. This is a key role to ensure the smooth and effective operations of the office, whilst promoting a harmonious working culture.

**Day to day responsibilities can include**:
+ Answering and directing incoming calls, greeting visitors and promoting the AECOM brand to ensure a welcoming experience

+ Coordination of onboarding processes for new starters

+ Meeting room coordination, including catering

+ Responding to client and staff queries and offering ongoing support

+ Providing assistance with the professional completion of company documents such as technical reports, letters, proposals, CV’s etc.

+ Coordination of couriers (incoming and outgoing)

+ Fleet Management

+ Basic IT support

+ Assist with maintenance of online portals

+ Coordination of office facilities and contractors, including ensuring office spaces are clean and inviting for staff

+ Assisting with office support activities including the design and implementation of improvised office procedures and actively participating in the coordination of training and internal/external event management

+ Assisting with the coordination of work from home kits for all staff

+ Other ad-hoc duties as required.

This is a varied and busy role which would suit someone who is pro-active and enjoys working within a collaborative environment.

Minimum Requirements

You will have proven experience in a reception or administration role, ideally in a professional services environment. Above all, you will have a friendly and outgoing personality and be someone that enjoys helping others.

+ Experience in a Corporate environment is preferred

+ Outstanding customer services skills and an ability to build relationships and communicate with all levels of the business

+ A systematic and well-organised workstyle, including strong time and self-management skills

+ Ability to prioritise tasks and agility and flexibility to adapt to change

+ Proficient in Microsoft Office - Outlook, Word, Excel, PowerPoint and Adobe PDF editing software.

Preferred Qualifications

+ Proficient in Microsoft Office - Outlook, Word, Excel, PowerPoint and Adobe PDF editing software.

Benefits at AECOM

The Workplace Gender Equality Agency (WGEA) recognises AECOM as taking a sophisticated, holistic approach to supporting women and men's equal participation throughout our workplace.

We provide a diverse and inclusive work environment and offer many benefits to ensure your professional development and wellbeing, including:
+ A vibrant team culture focused on participation and inclusion at every level

+ Mentoring and guidance from our experienced team members

+ State of the art, modern and contemporary offices

+ Paid Parental and Partner Leave

+ Purchased additional annual leave + salary packaging

+ Corporate Employee discounts from up to 400 retailers

+ Wellbeing benefits e.g., vaccinations, health insurance discounts

+ Employee stock purchase plans

+ Professional development opportunities.

What We Offer

We will give you the flexibility you need to do your best work with hybrid work options. Whether you’re working from an AECOM office, remote location or at a client site, you will be working in a dynamic environment where your integrity, entrepreneurial spirit and pioneering mindset are championed. You will help us foster a culture of equity, diversity and inclusion - a safe and respectful workplace, where we invite everyone to bring their whole selves to work using their unique talents, backgrounds and expertise to create transformational outcomes for our clients. We will encourage you to grow and develop your career with us through our technical and professional development programs and diverse career opportunities. We believe in leadership at all levels. No matter where you sit in the organization you can make a lasting impact on the projects you work on, the teams and committees you join and our business. We offer competitive pay and benefits, well-being programs to support you and your family, and the development resources you need to advance your career. When you join us, you will connect and collaborate with a global network of experts - planners, designers, engineers, scientists, consultants, program and construction managers - leading the change toward a more sustainable and equitable future. Join us and let’s get started. As an Equal Opportunity Employer, we believe in each person’s potential, and we’ll help you reach yours.

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