Executive Assistant

3 months ago

Brisbane, Australia Agriculture and Fisheries Full time

**As our Executive Assistant, you will**: - Provide high quality, effective, efficient, professional and confidential executive and administrative support to the Deputy Director-General and Chief Biosecurity Officer, Biosecurity Queensland. Liaise with managers, executive support, senior managers and the Biosecurity Leadership Team to ensure the Deputy Director-General Biosecurity has the necessary papers and appropriate attendees for meetings. Use effective problem solving to resolve issues in situations where procedures may not be entirely defined for both internal and external stakeholders. Ensure all paper and electronic records are maintained as per established information management principles, ensuring that all sensitive information is recorded in detail and kept secure and in absolute confidence. Support the Deputy Director-General Biosecurity and DAF Leadership Board member with ad-hoc duties, including secretarial, receptionist and routine resolution of customer concerns whenever necessary. Oversee event organisation, meeting scheduling, diary management, travel and accommodation bookings and expense claims, information distribution and communiques/correspondence as required, while upholding a high standard of confidentiality. Quality assure the work of other staff as required. Ensure that data entered is correct and functional for the system. Through personal effort and advice, support the Executive Assistant team to ensure accuracy and accountability standards are met. Work closely with the AO6 Executive Officer to ensure departmental standards are met for all outgoing correspondence. Support the AO5 Correspondence Coordinator in managing correspondence flowing through the Office of the Deputy Director-General and ensure all deadlines are met for all departmental and ministerial related documentation within the areas of responsibility. Demonstrate commitment to ongoing improvement.
Applications to remain current for 12 months.This work is licensed under a Creative Commons Attribution 3.0 Australia License.

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