Personal Assistant to Head of Asset Management

3 weeks ago

Melbourne, Australia The GPT Group Full time

Office Asset Management- Full Time- Melbourne, VIC**Together, we can do great things**

We shape leading experiences across office, retail and logistics.

We’re one of Australia’s largest property groups, managing $32 billion worth of assets across the country.

Our sustainable returns from investments come from focusing on what matters most to customers — a great experience and doing good. Every day, our people are driving positive impact for people, place and planet. They’re inquisitive, pioneering industry firsts and pushing new ideas to deliver exceptional outcomes.

This passion and expertise creates an employee experience that puts wellbeing, flexibility and opportunity first.

Come join us.

**The role**

We are currently seeking the services of a professional Personal Assistant to provide administrative support to the Head of Asset Management in GPT’s Office portfolio.

This varied role includes inbox and diary management, proactive management of meetings and associated documentation, travel bookings, expense processing, invoice & file management, formatting of reports and presentations, as well as general office administration.

The Personal Assistant will be comfortable liaising at a senior level and be able to build rapport with other PA and EA’s across the business.

**What you will be doing**
- Providing efficient, professional delivery of administrative, secretarial and business support to the Head of Asset Management, Office as well as other Senior Manager sin the Office Asset Management area as required.
- Diary managing multiple diaries and conflicting requests whilst maintaining accuracy and capturing requirements for meetings, conferences and travel plans. As well as, coordinating meetings and events with internal / external stakeholders, including; booking rooms, preparation of agendas, distribution of materials and catering (when required).
- Assisting with the preparation of documents, including formatting reports and presentations in accordance with company brand guidelines.
- Liaising with internal stakeholders and travel consultancy to ensure efficient coordination of routes, connections and times in accordance with GPT Travel Policy.
- Raising purchase orders and invoices, ensuring statements are processed correctly and efficiently each month as well as expenses processing and management

**What makes you stand out**

You will need to have several years’ experience as a Personal Assistant or within an administration focused role, preferably within professional services environment, coupled with excellent communications skills in both written and verbal form.

You will have the ability to effectively work autonomously, take ownership of and prioritise multiple tasks and be able to effectively interact with senior stakeholders across the business.

You will have sound skills SAP and SharePoint skills as well as proficiency in the Microsoft Office suite.

This opportunity would suit a team player who is a highly organised, autonomous, approachable and polished individual, with an eye for detail and who enjoys working in a busy corporate environment.

**What makes us stand out**

**We value our people**
- Enjoy flexible working arrangements and generous leave options.
- Experience market-leading parental leave benefits including 22 weeks paid leave for either carer and childcare allowance once you return to work.
- Embrace diverse and challenging career opportunities, supported by our dedicated Learning & Development Team committed to your growth.
- Engage in comprehensive Wellbeing programs and benefit from market-leading policies and support tailored to diverse needs.
- Be recognised by peers through nomination awards and take part in our generous Employee Referral Program.

**We know the power of a great experience**
- Ranked within top 10 organisations globally by Equileap in its global report on gender equality.
- Achieved number 1 real estate company in S&P Global Sustainability Assessment.
- Earned a gold ranking in Australian Workplace Equality Index (AWEI) for LGBTQIA+ inclusion.
- Awarded our fourth consecutive Employer of Choice for Gender Equality citation from the Workplace Gender Equality Agency (WGEA) in 2021-2023.
- Accredited Family Inclusive Workplace.
- Committed to our second Stretch Reconciliation Action Plan (RAP).

**Everyone counts**

We embrace diversity and inclusivity.

**Let’s get started**

If this role sounds like you then we want to hear from you. Go for it

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