Manager Assistant, 6 Month Contract

2 weeks ago

Melbourne, Australia Bain & Company Full time

Bain & Company Australia is looking for an extraordinary Manager Assistant to join our high-performing team in our Sydney or Melbourne office on a 6 Month Full Time Contract.

**What makes us a great place to work**:
We are proud to be consistently recognized as one of the world's best places to work, a campaigner of diversity and a model of social responsibility. We are currently ranked the #3 consulting firm on Glassdoor’s Best Places to Work list, and we have maintained a spot in the top four on Glassdoor's list for the last 12 years. We believe that diversity, inclusion and collaboration is key to building extraordinary teams. We hire people with exceptional talents, abilities and potential, then create an environment where you can become the best version of yourself and thrive both professionally and personally. We are publicly recognized by external parties such as Fortune, Vault, Mogul, Working Mother, Glassdoor and the Human Rights Campaign for being a great place to work for diversity and inclusion, women, LGBTQ and parents.

**The role**:

- Complex diary management for five leadership team (LT) members
- Coordinate and manage complex domestic and international travel, including visas, transfers, accommodation, itineraries, travel documentation and any other required materials
- Build and maintain collaborative relationships with clients and colleagues at all levels, both internally and externally
- Manage confidential and sensitive information with discretion
- Maintain the Bain database (CRM) including regular updating of client contacts and activities, and ensure monthly digital mailings are sent
- Prepare and submit LT expenses, in a timely manner and ensuring accuracy with monthly reconciliation reporting
- Organise events and gifts as required on an ad hoc basis (e.g. Case team events, collaborate with Marketing on client functions)
- Provide adhoc administration support for LT and case teams as required
- Support the EA/MA team with cover and additional work overflow

**About you**:

- Previous relevant experience in a fast-paced professional environment
- Highly proficient managing complex diaries using Microsoft Outlook
- Exceptional communication and relationship building skills with the confidence to interact with a variety of stakeholders, both internal and external, in a professional manner
- Exceptional time management skills with a proven ability to effectively manage multiple priorities and meet deadlines
- Proactive, solutions-focused and flexible, with high attention to detail
- A highly collaborative and adaptable team player who remains calm under pressure

**About us**:
Take a bold step into an extraordinary career with Bain & Company Australia. As a top-tier management consulting firm, Bain offers several benefits to all employees, including a vibrant social calendar, weekly connectivity events and opportunities for professional development and mentoring.

In order to provide a safe workplace environment, Bain Australia offices can only be attended by employees, contractors and visitors (including recruits) who are fully vaccinated for COVID-19 or have a medical exemption which includes either a medical contra-indication certificate or a medical clearance form.

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