Executive Officer

4 weeks ago

Hobart, Australia Tasmanian Government Full time

Department of Justice
Child Abuse Royal Commission Response Unit

Applications must be submitted by Sunday 29 September, 2024 11:55 PM

**Position details**:
**Applications close**:

- Sunday 29 September, 2024 11:55 PM AEST**Award/Classification**:

- Tasmanian State Service Award - General Stream Band 4**Salary**:

- $80,593.00 to $92,764.00 per annum**Employment type**:

- Permanent, full-time**Region**:

- South**Location**:

- Hobart**Job description**:

- Manage the provision of services to the Child Abuse Royal Commission Response Unit (CARCRU), the including reception, information systems, records and work procedures. Ensure a high level of executive and office administration support is provided to the Director and staff of the Unit.The Department of Justice supports reasonable adjustment requests in any stage of the assessment process to remove barriers and facilitate full participation in all aspects of employment for applicants with disability. If you have individual requirements that need to be accommodated in order to participate in an interview or recruitment activity, please inform the contact listed at the end of this vacancy.

We are a diverse and inclusive workplace and understand the importance of flexible working arrangements. Talk to us about how this could work for you.

**Hours per fortnight**:
73.50 hours per fortnight - flexible options available.

**Duties**:

- Provide a high level of support to the Director by undertaking the following administrative activities:

- Maintenance of the Director’s appointment diary, screening phone calls, and travel and accommodation arrangements as required.
- Prepare and contribute to annual reports, budgets, business and strategic plans, and a range of complex, high level correspondence including briefing notes, minutes, and confidential correspondence.
- Liaising between stakeholders, departmental staff, outside agencies, Government instrumentalities and statutory authorities.
- Provide high level administrative support to the Unit, including the provision of personal, electronic, and telephone reception duties within the CARCRU, ensuring sensitive and confidential handling of enquiries, preparation of meeting papers and other documentation to support the operation of the Unit.
- Undertake a range of administrative tasks including but not limited to, basic financial transactions, explanation of operational procedures to new staff and clients, maintenance of databases, operation of general office equipment and processing of mail.
- Operate, update, input, and retrieve data using a number of CARCRU information systems, ensuring accuracy and the ability to adapt to new technology and processes as required.
- Contribute to the achievement of team objectives and the equitable allocation of workload by working effectively as part of a small team.
- To undertake duties as allocated by the Director consistent with the functions of the CARCRU and that are within the capacity, qualifications and experience normally expected from persons occupying the position at this classification level.

**Essential Requirements**:

- Registration to Working with Vulnerable People.

**Pre-employment Checks**:
The Head of State Service has determined that the person nominated for this vacancy is to satisfy a pre-employment check before taking up the appointment, promotion or transfer.

The following checks are to be conducted:
1. Pre-employment checks
- Arson and fire setting
- Violent crimes and crimes against the person
- Sex-related offences
- Drug and alcohol related offences
- Crimes involving dishonesty
- Crimes involving deception
- Making false declarations
- Malicious damage and destruction to property
- Serious traffic offences
- Crimes against public order or relating to the Administration of Law and Justice
- Crimes against Executive or the Legislative Power
- Crimes involving Conspiracy

2. Disciplinary action in previous employment.

3. Identification check.

**Desirable Requirements**:

- Relevant qualifications and/or extensive experience in an administrative role.

**How to apply**:
To apply, please provide a Short Form Application which is a 1-2 page covering letter outlining your experience, skills and knowledge as they relate to the Statement of Duties, and a copy of your current Resumé/CV. We do not require a separate statement addressing the selection criteria.

Refer to the 'Information for Applicants (DOJ)' document for further information. Please note, attachments must be in Microsoft Word or PDF format.

**For more information**:
Marita O'Connell
Acting Director
Phone: 0428 640 100

**Reasonable Adjustment Queries**:
Organisational Development and Design Team
(03) 6165 7603

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