Aps Level 3

2 months ago

Surry Hills, Australia National Health Funding Body Full time

**Job Reference Number **23-AICISDIV-19306

**Classification **APS Level 3

**Job Title **Administrative Officer, Scientific Practice Section

**Division **Australian Industrial Chemicals Introduction Scheme (AICIS)

**Branch **Industrial Chemicals Branch

**Section **Scientific Practice Section

**Applications open date **Thursday, 27 July 2023

**Applications closing date **Thursday, 17 August 2023

**Location **Surry Hills, NSW

**Status **Ongoing

**Employment type **Full-time

**Salary Range **$67,008 - $74,273

**Security Clearance **Baseline (Protected, Highly Protected, Restricted, Confidential)***

**Desirable Qualifications **While not mandatory, a relevant qualification would be well
regarded.

**Contact Officer Name**:Phillip Sharp
**Phone**:(02) 8577 8820

**Eligibility
- To be eligible for employment with the Department of Health and Aged Care

applicants must be an Australian citizen at the time an offer of employment is made
- An applicant’s suitability for employment with Health will also be assessed through a

variety of pre-employment check processes, such as:

- Satisfactory completion of a criminal history check, and where relevant a
Working with Children and Vulnerable People Check.
- Completion of a medical declaration and pre-employment medical (where
required).
- Providing evidence of qualifications.

**Division Responsibilities**

AICIS administers the Australian Industrial Chemicals Introduction Scheme (AICIS).

**Branch Responsibilities**

The Australian Industrial Chemicals Introduction Scheme (AICIS) is established under the
Industrial Chemicals Act 2019 (IC Act). AICIS helps protect the Australian people and the
environment by assessing the risks of industrial chemicals and providing information to
promote their safe use.

**Section Responsibilities**

Scientific Practice is a dedicated section for scientific capability-building and international
activities to reflect the rapid international developments in regulatory toxicology and need
for collaboration with international partners to promote international harmonisation.
Efficient development of scientific capability of all regulatory scientists, by identifying areas
for skills development, is undertaken in close collaboration with the Principal Scientists and
Directors of the other relevant areas. Scientific training is provided through development of
practical implementable technical guidelines and scientific guidance that also informs
technical policy and Standard Operating Procedures (SOPs). In addition to identifying areas
for internal skill development, SP also focuses externally to gather intelligence on emerging
and new internationally validated methodologies and review their applicability at AICIS.

**Key Responsibilities**

APS3 General Administrative Support Job Specific Duties include, but are not limited to:

- Provide a broad range of administrative advice, services and support;
- Arrange meetings and coordinate travel and administrative arrangements for

internal and external clients and service providers;
- Provide services using software packages for word processing, maintenance of

procedures;
- Procurement of goods and services including cheminformatics software;
- Downloading documents to international meeting folders in TRIM;
- Draft correspondence varying in complexity, from routine and procedural

correspondence to briefings or reports, under direction;
- Coordinate and monitor correspondence flow;
- Onboarding of new staff;
- Monitor budgets and review and report on expenditure;
- Contribute to the establishment and attainment of team goals and work practices

and have responsibility for the achievement of specific outcomes within the team;
- Build and sustain positive working relationships with internal and external clients,

service providers and stakeholders; and
- Direct and train staff to ensure delivery against agreed objectives.

**Key Capabilities
- Well-developed administrative skills and experience in providing administrative

support.
- Well-developed communication and interpersonal skills, with the ability to liaise with

internal and external clients and service providers to build productive working
relationships.
- Sound organisational and prioritisation skills.

databases, PowerPoint, Outlook, Adobe Acrobat, spreadsheet and word processing
software.
- Ability to work effectively within a dynamic team environment to meet deadlines

and ensure delivery against agreed objectives and quality standards.

priorities, practices, and methodologies.

**Minimum Requirements**

RecruitAbility is a scheme which aims to attract and develop applicants with disability and
also facilitate cultural changes in selection panels and agency recruitment. All vacancies for
the Department of Health and Aged Care are advertised under the RecruitAbility Scheme.
Job applicants with disability who:

- opt into the scheme
- declare they have disability, and
- meet the minimum requirements of a vacancy advertised u

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