Administrative Coordinator

2 weeks ago


Perth, Australia Hudson Australia Full time

Temp to Perm Opportunity

Full Time Position

Immediate Start Available

We are seeking an organized and versatile Administrative Coordinator to join our clients team within their renewable energy business. As an Administrative Coordinator, you will play a crucial role in providing office support and coordination across various functional areas. You will be responsible for managing a wide range of administrative tasks, both independently and collaboratively, while maintaining confidentiality and delivering exceptional service. This role requires strong attention to detail, excellent interpersonal skills, and the ability to handle complex and diverse responsibilities.

**Key Responsibilities**:

- Provide administrative support and coordination to various functional areas, including Human Resources, Finance, Business Development, and Operations.
- Support and provide backup to the Executive Assistant/Office Manager and other team members during periods of leave.
- Assist in drafting, reviewing, and editing materials and communications for the functional teams.
- Support the coordination of team events and assist in delivering monthly and quarterly reporting.
- Assist the Human Resources department with onboarding/offboarding activities, inductions, training coordination, and payroll processes.
- Support the Site Superintendent and Site Coordinator with administrative tasks and process improvements.
- Coordinate travel arrangements for the business development team and assist in document management and filing.
- Support financial processes, including credit card expense reconciliation and invoice processing.
- Actively contribute to corporate and social responsibility initiatives and environmental sustainability targets.
- Foster positive stakeholder relationships and support executive management in engagement initiatives.
- Ensure compliance with governance and risk management procedures, including the Modern Slavery Policy.
- Serve as the first point of contact for phone calls and queries, ensuring prompt and professional responses.
- Welcome and attend to all visitors, ensuring a positive and professional experience.
- Coordinate meeting room setups for visitors and meetings.
- Maintain office cleanliness, tidiness, and organization.
- Procure office equipment, merchandise, and sundries as needed.
- Manage and arrange archiving activities to ensure efficient record keeping.

**About you**:

- Experience in commercial and professional office environments.
- Proficiency in MS Office, particularly Word and Excel.
- Excellent interpersonal and communication skills.
- Strong organizational skills with the ability to handle changing priorities.
- Previous experience in administration roles.
- Ability to work under pressure and meet deadlines.
- Self-motivated and proactive with a strong sense of responsibility.
- Attention to detail and strong written skills.



  • Perth, Australia Peoplebank Full time

    Location: - Perth- Job Type: - Contract- Posted: - about 22 hours ago- Contact: - Rathna Selvi- Discipline: - General IT - Reference: - 255261**Administrative Coordinator** - Initial 4 months contract with possible extension - Work with a government client - Great career opportunity We are seeking an Administrative Coordinator - Telecommunications Officer...


  • Perth, Australia Chandler Macleod Full time

    As one of the Australia’s largest providers of human resources solutions, Chandler Macleod has a proven track record of unleashing potential in people and companies. For over 40 years Chandler Macleod’s recruitment business has connected leading-edge projects and employers with outstanding business professionals. Our client is seeking to engage...


  • Perth, Australia Hudson Australia Full time

    **About the Role**: - Location: Perth CBD - Hours: Monday to Friday 9-5, flexible - 2-3 month contract, possibility of extension or permanency - Double Vaccination is required. - Working Arrangements: 100% onsite - no flexibility for hybrid working - Police Check: Desirable, may need to get one if required. - Experience in Xero is MUST - Accounts and...

  • Marketing Coordinator

    4 weeks ago


    Perth, Australia WA SportsMed Pty Ltd Full time

    WA SportsMed is looking for an enthusiastic Marketing Coordinator & Administrator. Our mission is to provide sports and exercise expertise gained in the elite environment to clients of all backgrounds. We can bring this expertise to the community creating a high performance environment for any patient with access to our fully equipped gym and pilates...


  • Perth, Australia Energy Resourcing Full time

    Overview: Our client is a registered indigenous organisation, who is responsible for managing the region of its indigenous protected area here in Western Australia. They are currently undergoing a rapid and exciting period of growth and as such, the team is actively seeking an experienced Administrative and Logistics Coordinator to be based in their new...


  • Perth, Australia HNZ Global Full time

    **Travel and Administration Coordinator** - Perth, Western Australia - Human Resources - Permanent, full-time **The company** PHI is a global leader in helicopter services. In the Asia Pacific (APAC) region, PHI takes on some of the most challenging assignments in aviation to deliver high quality helicopter support for energy customers and search and...

  • Office Coordinator

    4 weeks ago


    Perth, Australia Itch Full time

    Are you the key to our clients board? - Do you want to work with people that are at the top of their game? - Are you a highly motivated individual with excellent organisational and admini **WHY YOU WANT THIS ROLE** Our client is seeking an organised, proactive and detail orientated Office Coordinator and Administrator to join a laid back group of high...


  • Perth, Australia Page Personnel Full time

    Possibility of Permanent Opportunity - Great Culture and Benefits **About Our Client**: Page Personnel is partnering with an accounting business who has a passion for supporting small businesses nationally through their growth, productivity and prosperity. - Monitoring and Updating existing Customer Base - Support Business Events, Discussion Groups and...

  • Administrator

    4 weeks ago


    Perth, Australia OUI Recruitment Full time

    **Position**:Administrator **Location**:EastPerth **Job Type**:Permanent **Salary**:$60,000 - $65,000 **Position Overview**: As an Administrator, your primary responsibility will be to support and facilitate the efficient operation of the organization. You will handle a wide range of administrative tasks, including finance-related responsibilities such...

  • Administrator

    6 days ago


    Perth, Australia Robert Half Full time

    We're thrilled to announce a fantastic opportunity to become an integral part of our dynamic not-for-profit organization for the next 3 months! **The Company** Our client is an Australia wide, innovative company operating in the not-for-profit sector looking for a dedicated and experienced administrator to support the business and its exponential growth....


  • Perth, Australia Mammoet Full time

    SUMMARY OF THE ROLE: Mammoet are looking for a pro-active and analytical addition to our Australian planning team. As a Fleet Coordinator/Fleet Administrator, you'll be forming the link between our site superintendents and head office teams to plan and schedule cranes and personnel movements around our various operations within the Pilbara. The role will be...

  • Project Coordinator

    1 month ago


    Perth, Australia Titan Recruitment Full time

    **Job details**: - Posted 10 July 2023- Salary$70000 - $75000 per annum- LocationPerth- Job type Fixed-Term- DisciplineEngineering- ReferenceJ45366**Job description**: **About the Role** Fixed term contract opportunity for a Level 2 Project Coordinator to join an Engineering company in the heart of Perth. Reporting into the Senior Project Coordinator, you...


  • Perth, Australia Chandler Macleod Full time

    **About the company** Federal government agency responsible in improving the lives of people everywhere with science. Currently seeking an Administration Officer to join their busy team for a part-time and short-term temporary assignment until end of September 2024. **About the role** As an Administration Officer, you will provide broad administrative...


  • Perth, Australia Civeo Full time

    Joining our Perth based Talent Acquisition team, as the Mobilisation Coordinator you will be responsible for delivering efficient and effective mobilisation, onboarding, administration and recruitment support to ensure that every new employee has a seamless transition into their role at Civeo. **About the role**: - Coordinate the onboarding process for...


  • Perth, Australia UON Full time

    Monday to Friday in Malaga - Family Friendly Company - Opportunities for growth **UON Energy for Every Future** UON is a Western Australian integrated energy company providing turnkey energy and water solutions to the mining sector and beyond. Central to this is helping our customers on their decarbonisation journey utilising the technology, skills and...

  • Qhse Coordinator

    1 month ago


    Perth, Australia Enermech Full time

    Do you enjoy driving positive changes? - Are you passionate about safety? - Competitive Salary - Onsite Parking - Henderson Based Are you a passionate safety leader? Do you enjoy driving positive changes and bringing people along on the journey? If the answer is "yes" we have some good news. EnerMech is one of the world’s leading providers of fully...


  • Perth, Australia Water Corporation Full time

    **Business Unit Coordinator** **-** **12FJ** **Primary Location** WA-Perth - Inner-John Tonkin Water Centre - Leederville **Organization** Brand & Customer Strategy - **Based in Leederville - Forget the inner city traffic jams**: - **$83,859 plus 11% Super**: - **Fixed Term until Feb 2024** **About the role**: We are looking for a talented Business Unit...

  • Resource Coordinator

    1 month ago


    Perth, Australia Chandler Macleod Full time

    **About the Role** As the Coordinator Resource, your focus is for the management of shutdown mobilisation, including the coordination of personnel, Accommodation, Charter flight and Bus Logistics management for all Shutdowns across WAIO Mines and Port fixed plants. Ensuring communication and coordination between the Shutdown Execution Coordinators, MCoE,...

  • Project Administrator

    4 weeks ago


    Perth, Australia UGL Full time

    We believe success and value are driven by real teams where everyone has a role to play. About the role: With a significant pipeline of opportunities identified across the Transport and Technology sectors, UGL are seeking to appoint an experienced Project Administrator working in the major projects space based in Melbourne:Reporting to the Project Manager,...

  • HR Administrator

    4 weeks ago


    Perth, Australia HAYS Full time

    Immediate start for an experienced recruitment officer for a 3-6 month temporary assignment based SOR Our client is a small service provider to the mining sector who require the support of an experienced HR Administrator to join their team based in South Perth. Reporting to the HR Manager, you will be responsible for the for the following: - Advertising...