Asd4 & 5 Executive Assistants

1 month ago

Perth, Australia Australian Signals Directorate (ASD) Full time

Total Salary Package: $80,744 - $95,481 (plus 15.4% super)
- Canberra - ACT,Perth CBD - WA

**The Role**

Within the Administration function, an ASD 4-5 Executive Assistant is accountable under limited direction to perform and achieve moderately complex-to-complex administrative support work within an integrated workforce. They must have, or the ability to attain, a sound understanding of and compliance to relevant legislative frameworks, government decision-making and the Australian Signals Directorate’s mission and policy requirements.

**ASD 4 Executive Assistant**

All ASD 4 positions are available in Canberra (ACT) only.

An ASD 4 Executive Assistant is accountable for organising their workflow, making decisions within their defined parameters relating to their area of responsibility, seeking guidance when required. They will exercise some discretion with respect to how legislation, procedures and guidelines are interpreted as it applies to their work. They will provide administrative support that is informed and directed by their knowledge of the administration function. They may be required to undertake some research and analysis activities.

The ASD 4 Executive Assistant will be required to respond and provide advice to a range of stakeholders on moderately complex operational and administrative issues to achieve work unit and the Australian Signals Directorate’s outcomes.

Key duties and responsibilities include, but are not limited to:

- Deliver executive support including managing the diary and meeting arrangements of the Senior Executive Service Officer.
- Prepare briefing packs, reports and papers for senior Australian Signals Directorate committees.
- Build and sustain relationships in order to work collaboratively within the work area and other areas of the Australian Signals Directorate.
- Liaise with stakeholders and visitors of all levels, building good working relationships and providing a point of contact for assistance and general enquiries.
- Solve problems that may be challenging yet broadly similar to previous situations and research solutions.
- Arrange, coordinate and reconcile all aspects of domestic and international travel in line with Australian Signals Directorate travel policy for Senior Executive Service Officers.
- Assist with providing finance support in line with the Australian Signals Directorate Chief Executive Instructions.
- Maintain records management systems in line with the Australian Signals Directorate policies and procedures.

**ASD 5 Executive Assistant**

One position available in Perth (WA). All other ASD 5 Executive Assistant positions are available in Canberra (ACT).

An ASD 5 Executive Assistant will be accountable for organising their workflow and making independent decisions relating to their area of responsibility. They will interpret and provide advice within the administration function area based on legislation, policy and procedures. They will undertake specialist research and analysis, conduct reviews and perform procedural, clerical, administrative support work to achieve results.

The ASD 5 Executive Assistant may coordinate and contribute to the work of a team consistent to a work plan and provide advice and assistance on methods of task completion to team members.

The ASD 5 Executive Assistant will be required to engage with stakeholders to identify, respond and provide advice on issues to achieve work unit and the Australian Signals Directorate outcomes.

Key duties and responsibilities include, but are not limited to:

- Accountable for the delivery of executive support including 'front of office' functions, managing the diary and meeting arrangements for the Senior Executive Service Officer.
- Advise, arrange, coordinate and reconcile all aspects of domestic and international travel in line with the Australian Signals Directorate travel policy for Senior Executive Service Officers.
- Build and sustain relationships to work collaboratively with internal and external stakeholders to achieve goals and objectives.
- Take the initiative to progress work to meet business objectives.
- Resolve problems using expertise, taking the initiative to identify alternative courses of action.
- Administer finance support in line with the Australian Signals Directorate Chief Executive Instructions.
- Maintain records management systems in line with the Australian Signals Directorate policies and procedures.

Further information can be found at: I’m changing my career | Australian Signals Directorate (asd.gov.au)

**About our Team**

We are seeking energetic, highly organised and task-orientated ASD 4-5 Executive Assistants to provide executive support to a range of Senior Executive Service (SES) Officers across the agency during this exciting period of growth.

ASD offers flexible work practices, excellent training, mentoring and development opportunities as well as competitive salary and benefit packages.
- Possess excellent communication and interper

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