Administrator - Health Safety Environment and

2 months ago

Kewdale, Australia Otraco Full time

Otraco International is the world's leading provider of Earthmover/Off-road tyre management services to the mining industry. For over 50 years our world-class credentials are based on a proven ability to reduce the cost of earthmover tyre operation for major, blue chip, mining companies while maximising productivity and enhancing safety. For over 50 years, we have continued to set new benchmarks in tyre management; delivering savings with uncompromising standards of quality, safety and professionalism.

**Company**: Otraco International Pty Ltd

**Location**: Kewdale WA

**Jobtitle**: Health, Safety, Environment and Quality Administrator

**Reportingto**: HSEQT Superintendent

**Primary objective**:
To provide accurate and timely administrative support to the HSEQ Department and Otraco site personnel. This person will need to possess initiative and drive and demonstrate a high level of attention to detail, ability to prioritise work and meet deadlines.

**Specifically, the role is accountable for**:

- Administration of Otraco Management Quality System using the Open Text platform
- Producing high quality scheduled HSE monthly reports on time
- Publishing HSEQ bulletins and alerts to our business

COMPANY VALUES
Work in accordance with the Otraco values and demonstrate commitment, active involvement and leadership regarding safety, client, people, and financial accountabilities.
OVERALL OBJECTIVES
- Liaise with and take direction from the HSEQT Manager and HSEQ Superintendent on all administrative HSEQ issues.
- Monitor and maintain HSE communications in Donesafe and follow-up missing acknowledgements.
- End of Month Reporting
- Provide Frequency rates and graphing.
- Collate the HSE site data for the monthly reports.
- Prepare statistical reports for distribution.
- Perform monthly office / warehouse inspections.
- Maintain the Emergency plans and procedure for the Office (Reviewed annually or as required).
- Safety Statistics for tenders as required.
- Maintain the Lost time Register.
- Produce and distribute toolbox talks and bulletins following guidance from HSEQ personnel as required.
- Assist with maintaining the Otraco Management / Quality System to ensure correctness of documents.
- Other responsibilities that may be required of the role as requested by HSEQT Manager and HSEQT Superintendent.

TECHNICAL OBJECTIVES
- Enter all Preliminary Incident Advice forms into the Donesafe database.
- Maintain Donesafe with accurate and current incident data and actions as required.
- Ensure Donesafe “action list” is monitored and maintained.
- Assist in ensuring that corrective action requests, hazard entries in Donesafe and other pro-active tools are being satisfactorily completed and advise HSEQT Manager and HSEQT Superintendent where deficiencies are identified.
- Maintain accuracy in information provided.
- Comply with legislation and both Otraco and Client requirements.

HEALTH, SAFETY, ENVIRONMENT AND TRAINING OBJECTIVES
- Actively promote a HSE culture across the region and lead by example.
- Ensure that all personnel work safely and comply with Otraco procedures and legislative Requirements.
- Assist with the investigation of hazards, incidents and unsafe work conditions and equipment, and implement actions to eliminate or reduce risks to acceptable levels.
- Ensure that all procedures are communicated, understood, and complied with by all personnel.
- Review and recommend improvements to existing procedures, to encourage the adoption of best practice and standardisation across all Otraco operations.

COMMUNICATION, TEAM AND RELATIONSHIP OBJECTIVES
- Promote HSEQT - commitment to the business responsibility to provide and maintain a safe working environment for all employees.
- Integrity and Ethical Behaviour - make every effort to be fair, honest, reliable, and professional in the work environment.
- Cooperation and Teamwork - work effectively with all stakeholders to deliver optimum outcomes.
- Value Creation - focus on creating shareholder value by working safely and collaboratively.
- Client Relationships - being able to sustain maximum output with mínimal risks to ensure Client relations are preserved.
- Our People are Our Advantage - invest in individual development, promote genuine diversity, and provide recognition, encouragement, and direction through positive leadership.
- Innovation and Problem Solving - proactively look for improvements in processes, systems, and procedures.
- High Performance - set achievable goals with an aim to reach, maintain and even surpass expectations.

**Job Specification**: (essential or desirable qualities required - i.e., education, knowledge / skills)
ESSENTIAL
- Good communication (written and oral) and facilitating skills.
- Competent computer user familiar with data bases, spreadsheets, and word processing packages.
- Provide professional administration / data analysis support service to the HSE Department and sites
- Possess initiative and drive that pe

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