Office Administrator/receptionist

7 days ago

Kewdale, Western Australia Otraco Full time
Otraco International is the world's leading provider of Earthmover/Off-road tyre management services to the mining industry.

For over 50 years our world-class credentials are based on a proven ability to reduce the cost of earthmover tyre operation for major, blue chip, mining companies while maximising productivity and enhancing safety.

For over 50 years, we have continued to set new benchmarks in tyre management; delivering savings with uncompromising standards of quality, safety and professionalism.


Company:
Otraco International Pty Ltd

Location:
WA Kewdale

Jobtitle:
Office Administrator/Receptionist

Reportingto:
Operations Manager West

Primary objective:


To provide administrative support and ensure office facilities are maintained to meet compliance requirements to the benefit of all personnel.


COMPANY VALUES

Work in accordance with the Otraco values and demonstrate commitment, active involvement and leadership regarding safety, client, people and financial accountabilities.


OVERALL OBJECTIVES

  • Manage Reception desk first point of contact for all enquiries, answer and forward incoming telephone calls in a timely and professional manner and conduct all site visitor induction and manage site sign in/out.
  • Receive and distribute all site deliveries to include couriers, outgoing freight ensure accurate records are kept.
  • General Administrative duties i.e. filing, monitor/purchase office supplies and stationery, maintain printer/toner requirements
  • Create a positive and professional impression and maintain the reception area and surrounding meeting rooms in a tidy state.
  • Monitor/replenish kitchen and amenities supplies, and tidy kitchen area as required.
  • Keep warehouse tidy clean down ingoing and outgoing parcel area daily.
  • Keep training/warehouse kitchen suppled as required.
  • Enter expenses for various managers within the company through Concur (monthly).
  • Book travel, accommodation and car hire through Concur on an ad hoc basis.
  • Raise Purchase Orders when required via the SAP software receipt these item's.
  • Monitor invoices payable enquiries inbox and reconcile supplier statements.
  • Maintain building management maintenance register on a monthly basis ensuring all maintenance issues are rectified in a timely manner.
  • Point of contact for all office / building suppliers.
  • Maintaining/monitor office security system (CT Plus) and update register.
  • Maintain telephone register and update Mitel telephone system, maintain IT supplies database.
  • Organise and plan various office functions both adhoc and annually, order catering when required.
  • Other duties as instructed by line management.
HEALTH, SAFETY AND ENVIRONMENT OBJECTIVES

  • Actively promote a HSE culture across the region and lead by example.
  • Ensure that all personnel work safely and comply with Otraco procedures and legislative Requirements.
  • Assist with the investigation of hazards, incidents and unsafe work conditions and equipment, and implement actions to eliminate or reduce risks to acceptable levels.
  • Ensure that all procedures are communicated, understood and complied with by all personnel.
  • Review and recommend improvements to existing procedures, to encourage the adoption of best practice and standardisation across all Otraco operations.
COMMUNICATION, TEAM AND RELATIONSHIP OBJECTIVES
- commitment to the business responsibility to provide and maintain a safe working environment for all employees.
Promote HSET
- make every effort to be fair, honest, reliable and professional in the work environment.
Integrity and Ethical Behaviour
- work effectively with all stakeholders to deliver optimum outcomes.
Cooperation and Teamwork
- focus on creating shareholder value by working safely and collaboratively.
Value Creation
- being able to sustain maximum output with mínimal risks to ensure Client relations are preserved.
Client Relationships
- invest in individual development, promote genuine diversity and provide recognition, encouragement and direction through positive leadership. Our People are Our Advantage
- proactively look for improvements in processes, systems and procedures. Innovation and Problem Solving - set achievable goals with an aim to reach, maintain and even surpass expectations. High Performance

Job Specification:
(essential or desirable qualities required - i.e. education, knowledge / skills)

ESSENTIAL

  • Good communication (written and oral) and facilitating skills.
  • Competent computer user familiar with data bases, spreadsheets and word processing packages.
  • Provide professional office administration.
  • Experience in administration and quality compliance.
  • Possess initiative and drive that permits them to make decisions and meet deadlines when under pressure.
  • Good team player and be able to follow direction.

DESIRABLE

  • Experience in the mining industry.
  • Experience in SAP or similar accounting systems
  • Experience in purchasing and invoicing.

HOW TO APPLY
Otraco d

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