Office and Events Administrative Assistant
4 weeks ago
Office and Events Administrative Assistant
**Office and Events Administrative Assistant**
Alfa has an exciting opportunity for an Office and Events Administrative Assistant to join our team in Sydney, working in a smart, diverse and innovative environment.
This is a full time, hybrid working, opportunity to join our people focused Operations team. We are looking for an enthusiastic individual with a background or passion for office administration as well as the opportunity to get involved in organising events that run throughout the year. If excellent organisational skills, adaptability and attention to detail are attributes you possess then this multifaceted role could be perfect for you.
The variety in this role is ideal for someone starting out in an office admin role who would be looking toward a career path in Office Management, Operations Management or Events Management.
**About Alfa**
Through our flagship software platform, Alfa Systems, our team delivers our leading-edge technologies to Alfa's customers in the asset finance industry across the globe.
Our customers use Alfa Systems to administer both retail and corporate business, from point of sale, through originations, to contract management and remarketing. Alfa Systems manages both high-volume transactions and complex leases and loans, in any region, language and currency.
With over 30 current customers and 26 countries served, Alfa has been delivering successful projects since 1990, and is expanding rapidly throughout Europe, North America, Australasia and beyond.
We support the professional growth of our employees through training, flexibility in career paths and a culture of ongoing learning and continuous improvement. We have an active innovation community and provide time for our people to pursue their own ideas, as well as hackathons and innovation afternoons. We do all of this with a strong focus on a healthy work-life balance too.
**Primary responsibilities/duties**
You'll manage administrative tasks to ensure smooth office operations while also coordinating and executing various events from logistics to ensuring a seamless experience for attendees.
**Office responsibilities include but are not limited to**:
- Scheduling meetings and training
- Maintaining office records
- Internal communications
- Set up and pack down meeting rooms for external and internal meetings and events
- Booking travel and accommodation
- Handling office ad-hoc duties such as answering phones, attending to visitors, looking after staff kitchen amenities and organising couriers/shipping.
**Events responsibilities will include**:
- Researching venues and team building activities
- Site inspections
- Presenting options while keeping within budgets
- Bookings and organising events
- Communicating events with the team.
**Required experience/qualifications/skills/attributes**:
- High school graduate
- Willingness to learn and evolve with the position
- Demonstrate strong organisational and administrative skills to handle tasks such as scheduling, record-keeping, and correspondence
- Exhibit excellent verbal and written communication skills for effective interaction with colleagues, clients, and event participants
- Be proficient in office software and technology tools, including word processing, spreadsheets, and powerpoint
- Ability to adapt to changing priorities and handle multiple tasks simultaneously in a dynamic office and event environment
- Demonstrate attention to detail in all aspects of office work and event planning to ensure accuracy and professionalism
- Have the ability to identify and address challenges efficiently, making informed decisions to ensure successful outcomes in both office and event settings
- Efficiently prioritise tasks, meet deadlines, and manage time effectively to ensure productivity in both administrative and event-related responsibilities
- Collaborate effectively with colleagues, vendors, and stakeholders to create a positive work and event environment
- Uphold a high level of professionalism in all interactions, maintaining confidentiality when required, and representing the organisation positively in both office and event scenarios.
**Preferred experience/qualifications/skills**:
- TAFE or Business College diploma in Business Administration would help but not essential.
- 1 year experience in an office environment performing administrative tasks, preferred but not essential.
- Possess some experience in coordinating and organising events, from conception to execution, including logistics, vendor coordination, and attendee management, preferred but not essential.
**Benefits**
- Competitive salary + Super
- Profit Share Scheme (based on continuity of service)
- Medical insurance & Life insurance
- 24 working days holiday per year, plus statutory public holidays
- Additional benefits according to seniority (additional holiday, ESS)
- Family friendly policies
- Active support of employee led community initiatives
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