Secretariat Officer

4 weeks ago

Canberra, Australia Department of Employment and Workplace Relations Full time

APS Level 6
- Canberra, ACT; Brisbane QLD; Sydney NSW
- $94,332 - $103,731

**About the Department of Employment and Workplace Relations**
We enable access to quality skills, training and employment services to support Australians find secure work in fair, productive and safe workplaces - supporting individuals and our nation to prosper.

**The Role**
The Strategic Policy and Projects Division (SPP) is responsible for supporting the build and delivery of numerous IT system projects that support Australian Skills, Training, Apprenticeships and employers.

The SPP Project Management Office (PMO), through effective and efficient project management functions supports the Division and relevant executives in managing IT based projects. The PMO does this by ensuring a consistent view of each project is maintained through governance arrangements, reporting, financial and contract management.

**Duties and Responsibilities**

We are seeking an individual with the following skills and capabilities:

- Expertise and technical knowledge of secretariat functions and duties.
- Conduct secretariat duties for several projects including:

- Membership arrangements and terms of reference.
- Agenda, scheduling and forward planning.
- Developing and maintaining registers including but not limited to conflict of interest, and actions / decisions.
- Meeting operations, including bookings, facilities, papers etc.
- Maintaining and following standard operational procedures.
- Ability to provide accurate and complete information to support decision making within team/section or division as applicable.
- Ability to draft a range of documents to convey and understanding of key issues and complex matters. Documents may include minutes of meetings, ministerial correspondence, SES briefings (as required), talking points and other related materials.
- Ability to set priorities and ensure quality of outputs for the work area and self.
- Strong adaptability, initiative, sound judgement and decision-making capabilities.
- Ability to develop and maintain productive, trusted relationships and work collaboratively and negotiate with internal and external stakeholders.

**How to Apply**
Applicants are required to provide up to a one-page summary (no more than 500 words) that outlines skills, knowledge, and experience and why you should be considered for this vacancy. You should take into consideration the position overview (including any detailed position specific requirements) when drafting your response. Where possible include specific relevant examples of your work.

The APS work level standards accommodate the diversity of roles across the APS and are structured to clearly differentiate between the work expected (i.e. responsibilities and duties) at each classification level.

In the eRecruit (the department’s online recruitment system) you will also need to:

- upload a Curriculum Vitae
- provide contact details for 2 Referees.

**Eligibility**

**Citizenship** - to be eligible for employment with the Department, you must be an Australian Citizen or, in limited circumstances, in the process of obtaining it.

**Please refer to the Job Information Pack for more information about the role.**

Job Information Pack Opens in new window

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