Administration Coordinator

6 months ago

North Sydney, Australia oOh! Full time

**Who we are**:
We are a leading operator in Australia and New Zealand’s fast-growing Out Of Home advertising industry and our purpose is to make public spaces better As an ASX listed company with 800+ team members, we create deep engagement between people and brands through Unmissable location-based media solutions that inform, entertain, and inspire. Our network is unparalleled, with a diverse portfolio of 37,000 classic and digital signs across roadside, retail, airport and place-based media offering in CBD office towers and universities.

**Join Us**:
Join an organisation united by drive, creativity, innovation, and community. We show up and we are all here to be bold, to be brave and to push the boundaries in Out Of Home advertising. United by our commitment to imagination, you will have the opportunity to collaborate with diverse, talented, and dedicated colleagues across Australia and New Zealand who are all passionate about raising the bar each and every day. Realise your potential and make an impact with us.

**The role**:
This is an exciting opportunity to kick start your career in the media industry In the Campaign Planning team, you’ll support the smooth processing of sales administration tasks by coordinating the contract lifecycle for advertising campaigns across bus shelters, retail centres and train stations. This includes reviewing contract requests from our CRM system, inputting the data into our Trading system and generating the contract ready for client distribution as well as managing and escalating any discrepancies as needed.

Part of your role also entails sales coordination and liaison with our sales team to ensure that our media assets are fully booked and deliverables are met in accordance with our client requirements

You will also:

- Utilise CRM and internal trading systems to book media assets and provide contracts to the sales team.
- Reporting on the availability of our media assets and provide insights to the wider team.
- Administrative support including using PowerBI and our internal trading platforms for reporting purposes
- Develop strong relationships with our sales, client services & commercial teams
- Other ad hoc tasks as required

Based in North Sydney you’ll join a close knit team who are passionate about providing outstanding service and results to clients across a range of industries. You’ll have the opportunity to learn from the best in the industry, and be nurtured and supported by your team and manager.

**The Experience**:
You’ll have a background in administration or sales support, be meticulous with an eye for detail, and be able to prioritise your tasks effectively. You are a strong communicator and an expert collaborator who can bring together cross-functional teams to achieve outcomes. Intermediate MS Office (Word/Excel/Outlook/PPT) is required. Exceptional time management and organisational skills with the ability to work within tight deadlines. A dedicated team player who thrives on pro-activity and is enthusiastic with a can-do attitude No media experience necessary, just a willingness to learn and grow in this exciting and fast-paced industry

**Our Benefits**:

- You flex - We are all different and we recognise that. You can flex how and when you need and we have the opportunity to flex as work in a flexible capacity in an environment where you can bring your best self
- Best You - We strongly encourage our people to be their best selves and we have internal and external training plus structured and defined career paths, NGEN memberships, peer mentoring, team shadow opportunities
- Your leave, your way - purchase additional annual leave, inclusive paid parental leave policy that supports all parents and carers, paid wellbeing day, paid community service and volunteering leave days, swap a public holiday for a day of significance
- Support You - We have partnered with wellbeing market leader, Sonder, which provides our people and their immediate family, free human centric wellbeing and care support 24/7. We also provide discounted gym memberships, clothing apparel and discounted online wellbeing retailers
- Celebrate You - Active Reward and Recognition Program for peer-to-peer kudos

oOh is committed to employing team members who align with our Values and who meet the requirements of the role. As part of the recruitment process, there are a number of checks which may be conducted to demonstrate your suitability for a role including police / criminal background checks, medical, drug and alcohol testing, due diligence checks, right to work checks, and/or reference checks.

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