Office & Facilities Administration - Hybrid

3 months ago

Port Melbourne, Australia Workwear Group Full time

**Work options**: Hybrid
**About Us**

Workwear Group (WWG) is part of Wesfarmers Industrial & Safety a division of Wesfarmers, **a top 20 ASX listed company with over 100,000 employees.** Housed under the banner of Workwear Group, our three iconic brands - **KingGee**, **Hard Yakka** and **NNT** - have been in the business of delivering workwear since the late 1920's.

We are the trusted partner in workwear solutions, manufacturing over seven million units each year. What sets us apart is our continuous investment in innovation, market knowledge, pioneering ideas and sustainability practices.

We work as one team. We put our customers first and are passionate about what we do. Joining WWG is an opportunity to thrive in an inspiring, safe, and inclusive community.

**About the Role**

This role involves taking full accountability for the day-to-day management of the office and facilities. Key responsibilities include managing sub-contractors (e.g., cleaning, waste, and hygiene services) and liaising with important stakeholders such as the Body Corporate, Wesfarmers Ind & Safety Facilities Manager, and our fleet management company, Custom Fleet. Additionally, the role requires providing ad hoc administrative support to the Executive Assistant team, ensuring seamless operations and effective stakeholder management.

**What you’ll be doing**
- Management of a preventative maintenance system
- Tracking maintenance and liaising with contractors
- Assist with fleet management and coordination of fleet vehicles
- Focus on continuous improvement
- Maintaining office standards for meeting rooms, kitchens, and equipment
- First point of contact for office and facilities maintenance
- Processing new vendor requests and invoices for facilities or admin-related expenses
- Working alongside the front desk reception team, including reception relief
- Assistance with general administrative tasks (catering, birthday cards and gifts, event support and office-wide communication) as required

**Who we’re looking for**

At our company, we value not only our great brands but also the people and teams that drive our success. In addition to technical skills, we seek team members who possess the following personable qualities:

- Strong work ethic and are committed to showing up for a team, while having fun
- Openness to receive coaching and embrace self-reflection and self-growth
- Accountability for your actions, and emotions, and actively venture beyond your comfort zone
- Embrace innovation, take calculated risks, and inspire others to think outside the box
- Ability to build meaningful relationships, we prioritise our customers. Balancing commercial goals with customer satisfaction is key
- Ethical standards and demonstrating honesty and integrity in all interactions is fundamental to our team culture.

**What we’re looking for**
- 3 years as a facilities or office administration/ coordinator role
- Experience in a customer service industry (ad hoc reception/front desk relief or other service industries)
- Experience meeting service level agreements
- Experience with fleet management preferred
- Strong planning and organisational skills
- Strong written and verbal communication skills
- Can do attitude, self-starter and team player

**What we offer**
- The chance to join a great team of like-minded, hard-working people who are passionate about achieving our vision and the growth objectives of the company.
- Hybrid working environment, allowing for work from home day/s each week.
- A competitive salary package and suite of benefits and perks, including a 50% discount on our brands Hard Yakka, KingGee and NNT and 5% Wesfarmers discount for Kmart, Bunnings, Officeworks and more.
- A tailored career and development plan, plus reward and recognition programs. Whatever your goals we’re here to support you on that journey.
- Our Wellbeing program, Thrive, with activities designed to support the Financial Wellness of our team, Celebrate Diversity, ensure we Get Physical and maintain Healthy Minds, including challenges, yoga, meditation and access to our Employee Assistance Program.
- We Learn, a dedicated hub for all things learning and development.

We actively work on creating a safe and inclusive environment free of discrimination. At Workwear Group we aspire to build a culture where diversity is celebrated, where Team Members feel a sense of “I Belong” and are empowered to bring their whole selves to work.

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