Aps3 Administration Officer

4 weeks ago

Illawarra, Australia Hudson Australia Full time

Hudson has partnered with a large Federal Agency and is seeking to engage an enthusiastic administration officer to join a small office in Jervis Bay.

Please note you must be an Australian citizen to be considered for these positions and have the ability to obtain a Baseline Security Clearance to be eligible for this role.

The contract will be initially for 2 months, with strong possibility for extension.

The team is supportive, friendly and they are passionate about what they do.

The Admin Officer will report to the Assistant Director, and work closely with the Finance, Contracts and Stakeholder Engagement Officers.
The role's primary task is to undertake administrative functions in support of the team and our stakeholders.
- Administration oversight of file management, document control and updating Standard Operating Procedures
- Assist with counter enquiries & phones
- Point of contact for registry - keys, security cards, visitor passes, equipment
- Monitoring and managing of mailing distribution lists
- Complete audit of office registers; keys, security cards, padlock & dog registrations
- Providing other ad hoc general administrative duties
- Discreet project(s) to digitise paper maps and audit of files

**Essential skills/experience required**:

- Strong administrative skills, including Microsoft Office with high attention to detail
- Ability to plan and organise own work to achieve results in line with competing deadlines
- Ability to work with diverse customers, stakeholders and service providers
- Adept in utilising a range of communication strategies to support diverse customers and stakeholders
- Motivated self-starter who is comfortable to work independently and or as part of a team
- Ability to work at high tempo for short periods and complete tasks on short notice.

The applicant will be adaptable, strong in their time management and prioritisation skills and be able to get across different operating environments quickly.

Demonstrated experience in similar roles would be advantageous.

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