Anz Tenders

2 weeks ago

Scoresby, Australia Thermo Fisher Scientific Full time

Job Title: ANZ Tenders / Contracts Coordinator

Reports to: Sales Operations Manager

Position Location: Scoresby, Australia

Position Summary:
The Contract/Tender Coordinator will work as part of a team to support the ANZ business in the administration, coordination and maintenance of all contracts/tenders. They will lead all contract compliance in various areas related to the contracts such as generating reports, tender briefings and working with government contracting personnel.

Key Responsibilities:

- Scan tender notifications for opportunities for our business.
- Log tenders and coordinate tender requests.
- Preparation & lodgment of all tender submissions in accordance with RFT guidelines to a highly professional standard.
- Coordinate samples as required and respond to any requests by contract authorities.
- Responsible for managing all tender submissions as part of a tenders/contracts team to
- ensure deadlines are met.
- Communicate progress to all internal and external stakeholders.
- Manage the implementation of awarded equipment/instrument tenders using basic project management skills to ensure project milestones and deadlines are met.
- Identify any obstacles that may affect key milestones and mitigate where possible.
- Liaise with the commercial teams to ensure transparency on your activities with the customer and communicate any action or follow up required.
- Utilise supplier catalogues, on-line databases, and other appropriate resources to cross reference products to meet customer quoting requirements. Makes suggestions for alternative products when items are not readily available.
- Participate in product/vendor/systems meetings to stay up to date on new product lines and current systems.
- To maintain a professional and positive attitude whilst being committed to the company values of Integrity, Intensity, Innovation and Involvement.

Minimum Requirements/Qualifications:

- Experience in tender submissions, contracts/legal or related experience
- Previous sales or customer service experience
- Meticulous attention to detail
- Passion for providing superior customer service and achieving results through others
- Excellent communication skills both written and verbal
- Able to handle fast paced environment and work to tight deadlines
- Strong organisational skills with an ability to prioritise based on key result areas
- Strong time management capabilities to effectively meet agreed deadlines
- Highly motivated and resourceful individual that constantly seeks new ways to improve how work is done
- Ability to navigate complex customer RFP (request for proposal) and Contract documents
- Ability to understand financial analysis and reports
- Commercial awareness
- Excellent interpersonal and communications skills with ability to build relationships with internal & external customers and staff to achieve results
- Ability to handle pressure and achieve desired outcomes
- Excellent computer skills included in Microsoft Office, the ability to learn new concepts and packages as required by the position
- Intermediate or Advanced Excel skills

**EEO/Reasonable Accommodation**:

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