Office and Facilities Coordinator

4 days ago

Ultimo, Australia YouGov Full time

**The Company**

YouGov is an international market research and data analytics group.

Our mission is to supply a continuous stream of accurate data and insight into what the world thinks, so that companies, governments and institutions can better serve the people and communities that sustain them.

We have the best data and the best tools. We continuously challenge conventional approaches to research, and we disrupt our industry to ensure that our clients always get the best solutions.

We are driven by a set of shared values. We are fast, fearless and innovative. We work diligently to get it right. We are guided by accuracy, ethics and proven methodologies. We respect and trust each other, and bring these values into everything that we do.

Based in Sydney office, the Office & Facilities Coordinator role will report to the CEO, APAC (based in Sydney, Australia) with a dotted line to the Regional Facilities Manager APAC (based in Manila).

The person in this role will be responsible for maintaining the highest standards in Sydney office for local team and visitors and support our other Australian Offices (Melbourne & Perth).

**Office Management**
- Day to day office management of Sydney office. Ensuring smooth operations of the office including but not limited to managing vendors and suppliers, including landlord, maintenance, H&S, business continuity etc.
- Under the direction of the CEO APAC and Regional Facilities Manager APAC ensure maximum utilization of the office space by creating functional and welcoming workplace.
- Organize staff entertainment events (e.g. office lunch) to increase team’s social engagement in line with global initiatives (social events calendar)
- Support onboarding and offboarding staff including conducting facilities induction/office tour.
- Ensure that pantry stocked and cost related track.
- Supporting key departments as and when required by other Australian offices (Melbourne & Perth)

**Facilities Management**
- Provide support of facility renovation/improvement/relocation projects as and when required.
- Review expenditure against budget, analyse and report upon material budget variances.
- Provide reporting and information for budget planning for facilities-related costs.
- Analyse and propose improvements to existing processes including but not limited to booking couriers, security, H&S.
- Ensure full compliance with Australia’s legislation for matters related to office health & safety under the supervision of the Global Facilities Department.

**IT Support**
- Under the direction of IT Team, maintain asset register for IT equipment, keep track of all changes.
- Support handling of IT equipment for new hires and leavers (laptops, small IT peripherals)

**Financial**
- Using company systems (Netsuite) ensure timely delivery of invoices, purchase orders, supplier compliance reconciliation,
- Process and track expense reports for office purchasing card and CEO card.

**HR support**
- Support new hires and leavers with setting up workstation, desks assignment, desk booking intro, ergonomics assessments (for both remote and office based)

**Qualifications**
- 3+ years of directly relevant experience on a fast-paced global company.
- Excellent written and verbal communication skills.
- Multi-tasking and time-management skills, with the ability to prioritize tasks.
- Knowledge of facilities standards, policies, metrics, and best practices.
- Resourceful self-starter with strong prioritisation skills and consistent attention to details.
- Tackles projects, BAU operations and ad hoc tasks with an organized and thorough approach.
- Strives for continuous improvement of the workplace user experience by adapting processes and design of physical environments.

**Additional information**

**What is in it for me?**
- You will be working with and for key YouGov clients
- This role will give you experience in connecting data (using and integrating existing data from YouGov’s database and ad-hoc surveys)
- You will have high levels of autonomy; this role is right for you if you’re a motivated and proactive self-starter
- YouGov is a global organisation, providing you with an international environment and chance to collaborate closely between YouGov’s offices in Asia and Europe
- You will be actively participating in the development of a successful company that is embracing technology
- You will have a working environment that encourages personal development

**Privacy**

**Job Types**: Full-time, Permanent

**Salary**: $68,000.00 - $75,000.00 per year

**Benefits**:

- Employee mentoring program
- Maternity leave
- Professional development assistance
- Referral program

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday
- No weekends

Supplemental pay types:

- Performance bonus

Ability to commute/relocate:

- ULTIMO, NSW 2007: Reliably commute or planning to relocate before starting work (required)

Work Authorisation:

- Australia (required)

Work Location: In person

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