Office Coordinator

3 weeks ago

Ultimo, Australia EHP HOLDINGS PTY LTD Full time

We are a global fitness and health company searching for our next superstar Office Coordinator to help keep our office running smoothly.This is an exciting and dynamic role where you will be the first friendly point of contact in our office. We are looking for someone who is highly organised, has attention to detail, strong communication skills, and the ability to remain flexible and calm during busy periods where there may be multiple requests and shifting priorities.

**The Role**

The Office Coordinator will report directly to the People & Culture Manager and will be responsible for:

- End-to-end management of daily office administrative and operational functions.
- Managing local and international travel requirements of the team, including coordinating hotel and flight bookings, visa and any other travel requirements, preparation of meetings and schedules.
- Booking photoshoots and marketing requirements as needed
- Liaising and engaging with all visitors and supporting them whilst visiting the office.
- Maintaining communication prior to meetings and coordinating refreshments, catering when required.
- Liaising with external IT consultants and providing IT support for internal team
- Ordering and daily replenishment of office, kitchen, bathroom, stationery and supplies and maintaining cleanliness of common areas.
- Ordering and coordination of office stock including merchandise, maintenance of stock take and recording of stock movements.
- Daily collection, processing and direction of mail to relevant staff including the efficient handling of all mailouts and local and international courier bookings
- Assisting in various ad hoc duties for the senior leadership team as and when they arise whilst providing seamless customer service
- Event coordination as required for team building activities
- Payment of invoices
- Organisation of appropriate insurances and business
- Reconciliation of payments and monthly reporting

**About you**

You will have:

- 2-3 years of experience in office management.
- Exceptional written communication skills; with the ability to provide clear and concise information
- Excellent time management skills and the ability to multitask
- You have high attention to detail with excellent problem-solving skills

**About Us**

At EHP Holdings we are about leading health and fitness through our ethos of ‘we rise by lifting others’. Our prefix 'EHP' stands for 'Empowered Human Potential' as we believe in empowering our community with the tools and vital information to make better-informed decisions leading to healthier, happier lifestyles.

Benefits of working for EHP Holdings
- Corporate Gym Membership
- Fun, supportive family culture
- Competitive salary
- Discounted supplements and protein bars
- Did we mention office dogs?

**Benefits**:

- Employee discount
- Gym membership

Schedule:

- Monday to Friday

**Experience**:

- Office administration: 1 year (preferred)

Work Authorisation:

- Australia (preferred)

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