Commercial Property Coordinator

4 months ago

Melbourne, Australia Melbourne Airport Full time

**_Support, Connect and Communicate with our high performing Property Team_**

We currently have an exciting opportunity for an experienced Property Coordinator to join Melbourne Airport's Property and Asset Management team. The group consists of Development, Project and Asset Managers that win and deliver projects together across a range of sectors. Whether it be hotels, commercial offices, healthcare, retail, industrial, vaccination facilities, data centres or even surf parks, we do it all.

Reporting directly to the Head of Property Development, you will have an insight to everything that goes on within this tight knit team. The culture is a strong, which flows through to the success in everything we do and we are looking for the person that can slot right into this fast-paced team where we ride the highs and lows together.

Your ability to communicate and connect with everyone within our diverse team is key to this role. You’ll be the eyes and ears for the Head of PD/AM and be the glue that keeps the team on track.

Melbourne Airport is at the forefront of a dynamic expansion, poised to support the city's ascent to become Australia’s largest city within the next decade. As we soar towards new heights, we're embarking on ambitious projects, including the development of a third runway, state-of-the-art terminals and major business park projects creating unparalleled opportunities for growth and innovation. Join us in shaping the future of aviation as we propel Melbourne Airport towards becoming Australia's favourite Airport destination.

**Key responsibilities**:
The role's duties and accountabilities include, but are not limited to:

- Undertake bid-coordination and collation for new Property Development submissions
- Provide co-ordination of procurement of external third parties from budgets including drafting and execution management of various agreements and creation and management of Purchase Orders and associated invoicing.
- Champion user of all Property and Asset Management related systems as well as all IT coordination.
- Support Hotel Administration to fulfil all landlord obligations and management of the new Hive Hotel.
- Property website management and marketing activities Including production of marketing materials through use of such programs as InDesign'
- Assist with managing the preparation and execution of leases, agreements, deeds and licenses.
- Updating the prospective tenant database and be a key first point of contact for Property.
- Administrative support to the Head of Property Development including meetings, activities and movements through maintaining 'live', time efficient and accurate schedules.
- Providing high level documentation support to Property teams through the production of correspondence, agendas, papers, letters, spreadsheets, presentations and follow-up on pending matters in an accurate and timely manner.
- Organising, arranging and coordinating stationery, travel arrangements, credit card reconciliation, attending internal and external forums as well as minute taking for various meetings, mail (both electronic and postal), ICT requests and other materials/services required by the Property business and team members.
- Onboarding new staff
- The position requires a first-class professional with extensive experience supporting a diverse range of stakeholders and a proven ability to prioritise competing deadlines and remain calm and collected under pressure.
- The incumbent should have excellent written and verbal communication skills and be able to balance how and when to deal with issues and prioritise.
- The role requires the incumbent to be able to adapt, be efficient and flexible and to be able to anticipate needs and reassess priorities as changes occur.
- Prior experience in an administrative role, preferably in the property industry

**About the Company**:
Melbourne Airport (Australia Pacific Airports Corporation) is proud to be one of Australia's premier transport hubs and Victoria's gateway to the world, connecting us to the global marketplace. We are committed to _creating connections that matter_ and enhancing the traveller experience across every aspect of our organisation to deliver our vision of becoming_ Australia's favourite Airport destination_. Currently, in an exciting phase of change, we are delivering rewarding career opportunities, making Melbourne Airport a dynamic and fast-paced place to work for our people.

APAC is a majority Australian-owned private company that also operates Launceston Airport, the tourism gateway to Tasmania and an industry multi-award-winning airport.

**Culture and Values**:
By joining the team at Melbourne Airport, you will work within a friendly, high-performance culture with a focus on our people and their development.

Our vision is to become Australia's favourite Airport destination and our people are paramount to achieving this success. We provide a supportive environment, with values that encourage all of our

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