Lease Administrator

1 week ago

Canberra, Australia JLL Full time

JLL supports the Whole You, personally and professionally.

Shaping the future of real estate for a better world
At JLL, we see a Brighter Way forward for our clients, our people, our planet, and our communities. With over 200 years of real estate experience, we are, and always have been, in continual pursuit of brighter ways of working.
We bring to life see a Brighter Way in all that we do by seeking better, smarter, more innovative ways of working. We approach our work in a warmer, more optimistic, and inclusive way.
JLL is a global leader in helping clients envision where people will live, work, play, shop, and eat.

**What this opportunity involves**:
We are on the lookout for a driven graduate or administrator to join our Canberra based team to become our new Lease Administrator on behalf of JLL with a prominent Government Account.

The Lease Administrator will be responsible for efficiently supporting management in performing a diverse range of property portfolio related duties including co-ordination, reporting and management of the portfolio in line with the requirements of JLL & the Account.

**An overview of the role**:
Calculate fixed, CPI and lease events report for Property Managers on a monthly basis
Manage all Lease Administration related landlord queries
Responsible for ensuring all document/ paperwork, including drafting and distribution of IOV/MOUs occurs within acceptable timeframes.
This includes but is not limited to lease documents, correspondence, monthly reports etc.
Responsible for ensuring all lease documentation is processed within a timely manner.
Responsible for management of LA Team process. Detailed review on submissions and weekly database audit as per instructed
Assisting in the management and coordination of property portfolio activities relating to lease renewal, lease negotiations, surrender, terminations, rent-reviews, statutory charges, general finance and incomplete tenures.
Admin related duties across the portfolio inclusive of arrears settlement, and incomplete Landlord information
Provide superior customer service to all tenants, clients, contractors and vendors at all times.
Maintain Meeting Minutes in leasing and valuation meetings where requested.
Potential to work outside of normal business hours for the purpose of training both JLL and client staff

**Sounds like you? This is what we are looking for**:
University graduate OR at least 1 years of relevant work experience
Must be an Australian Citizen due to the Government Accounts Requirements to gain NV1 Security Clearance
Having the ability to understand and interpret commercial contracts and Rent Roll reporting (preferably real estate leases)
Work strongly both independently as well as in a team
Strong knowledge of accounting and reconciliation
Experience using a property management/lease administration system and Microsoft excel reporting
Excellent written and verbal communication skills
Advanced computer skills in Excel and data software
Positive approach/attitude to meeting internal stakeholder needs

**What you can expect from us**:
As an organisation, we don’t just accept that we are a place of many different people, but we embrace it, we celebrate it, and we proactively support the needs that difference brings. JLL is committed to equal opportunity and building an inclusive workplace. This is why, for more than a decade, we continue to rank among the World’s Most Ethical Companies.

Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.

About JLL
- We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.

Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.

Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.

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