Base Administrator

2 months ago

Jandakot, Australia CHC Helicopters Full time

Reach Beyond: CHC provides unmatched helicopter services that enable our customers to reach beyond - to work in remote and challenging destinations that limit others - and come home safely. We are dedicated to our purpose of getting our customers where they need to be, when they need to be there, anywhere in the world - safely and reliably. All you have to do is get on board

At CHC, we pride ourselves on our values and culture:
**Simplicity**: Finding the most efficient way in everything we do

**Agility**: Moving quickly and decisively

**Collaboration**: Working together with candor and transparency

**Innovation**: Creating solutions and leading change

**Ownership**: Working with passion and doing what needs to be done

Role Summary:
**Base Administrator**

**Fixed base - Jandakot, WA**

We are looking to appoint a suitably experienced individual to fill the position of Base Administrator at CHC Jandakot operations.

The role will report to the Contract Manager for Emergency Management Services (EMS)/Search and Rescue (SAR) and receive direction locally from the Jandakot Base Manager. It is a vital administrative role for the team, responsible for the efficient administrative coordination of CHC operations including support to our Client.

Key Responsibilities:
**Responsibilities include but not limited to**:

- Monitor and assist with Safety, Security and Quality in accordance with the SMS, Safety Management System, Base Operating Procedures, Local Airport and Environmental Regulations, Customer and Industry Standards
- Prepare, organise and take minutes for monthly HESS meetings
- Prepare, organise and document quarterly base safety exercises
- In consultation with the client, maintain base safety schedule checks on all safety equipment
- Attend to visitor access control and administer ASIC passes for Visitors & Contractors
- Conduct Base Safety Inductions for staff and contractors
- Manage communication protocols, processes and content with customers, other company locations, staff, vendors and local service providers and authorities
- Prepare customer and company operational reports and manage underlying documentation and data
- Maintain supervision and maintenance of base operational vehicle, including proper vehicle utilisation and monitoring of vehicle log
- Oversee paramedic flight role equipment which include helmets and harnesses
- Prepare prompt and accurate invoicing reports for Contract and customers
- Co-ordinate accommodation and company transport requirements
- Arrange local supply requirements and payments through Base account
- Coordinate base facilities management and maintenance
- Receipt and dispatch of goods
- Maintain Base Petty Cash
- Conduct Internal Audits
- Management of ERHS remote/regional fuel caches
- Provide other general administrative duties as required

Qualifications, Skills & Attributes:
**Skills & Experience**:

- Experienced is a similar role is preferred but not essential
- Strong organisational and time management skills
- Competent computer skills especially with Microsoft Office Suite
- Strong communication and interpersonal skills
- The ability to work autonomously and under supervision
- Ability to work collaboratively across teams
- Demonstrate a positive, flexible and adaptable approach
- Excellent customer service skills
- Aviation experience will be viewed favourably

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