Executive Assistant and Operations Support

6 months ago

Sydney, Australia Lendlease Full time

Benefits- Bonus scheme + competitive salary- 18 weeks paid parental leave for primary carers- 4x Wellbeing days off per year- Hybrid working environment - 3 days in the office with flexibility- Career development and growth opportunities- Salary sacrificing, discounted health insurance, annual vaccinations and skin checks- Health & Wellbeing Program- Unmind mental wellbeing support program access- Training and working with a supportive and fun team- Community Day, Volunteer leave and purchased leave available

Grow your career at Keyton

With more than 75 villages and more than 17,000 residents nationally, Keyton (previously known as Lendlease Retirement Living), is one of Australia’s leading owners and operators of retirement living communities.

Leveraging over 30 years of experience, our teams work across the country in a variety of departments and business units who all have one thing in common: we all lead with heart, and we’re committed to creating caring and fun-filled retirement communities.

Join us in this exciting period of change, now as a standalone business, focusing on what works best for our people and customers whilst continuing to build our legacy as Keyton.

The role

This is a great opportunity to collaborate with our Executive Leadership Team, contributing to the successes of our committed team here at Keyton.

Reporting to the Head of Resident Operations, your responsibilities include:
- Being the first point of contact for all internal/external enquires-
- Diary management- Coordinating extensive travel requirements- Scheduling of regular village visits for Head of Resident Operations & liaising with the CEO assistant, village teams and resident groups- Scheduling, drafting & producing LIVE (all village staff) calls- Developing scripts for LIVE events and coordinating with speakers- Liaison and co-ordination with industry and resident associations- Processing invoices and credit card expenses in a timely manner- Coordination of on-line staff communications- Providing high level administration support as required including managing meeting requests, preparing materials for meetings, meeting minutes, reports, booking meeting rooms, facilities, equipment, catering and services- Organising events and cascade communications to the team- Compiling, managing and distributing various documents to the business- Working closely with the other administrative teams at Keyton to coordinate training, events, communication and other activities including village visits- Assisting with ad hoc special projects as requested.

About you:
Your experience in liaising with senior level executives, as well as having the ability to build rapport with various internal and external stakeholders will see you succeed in this role. As will:
- Having a minimum of 5 years’ experience in an Executive Assistant role- Being highly organised and able to effectively manage and prioritise multiple tasks- Excellent computer skills including Microsoft Office, in particular Teams, PowerPoint, SharePoint and Excel- Strong interpersonal, communication and negotiation skills- Exceptional customer service- Maintaining a high level of professionalism at all times- Having a proactive, positive and flexible approach- Ability to work autonomously and prioritise.- Ability to work well within a team environment- Highly motivated and able to take initiative and look ahead

What do we do?

Our purpose is to create places where communities thrive not only for our customers but importantly for our employees.

We do this through creating safe, secure and connected independent living communities where residents have the choice and opportunity to pursue active and social lifestyles, close to essential amenities and services.

We are passionate about what we do - and we are always leading with heart.

It’s time to unlock your future with Keyton.

Please note: The successful applicant must complete a Police Check & will be required to receive an annual flu vaccination between the months of April-October with supporting documentation prior to joining.

At Lendlease we offer workplaces that unite diverse minds; where respect, equitable treatment and equitable opportunity are just the norm. We remain committed to supporting under-represented groups and providing a wide range of inclusion initiatives, so that everyone is supported to thrive.

Our commitment to Diversity, Equity and Inclusion is reflected in our Elevate Reconciliation Action Plan, our Bronze Award with the Australian Workplace Equality Index by Pride in Diversity, and our generous parental leave policy of 26 weeks to any parent regardless of gender.

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