Program Support Co-ordinator

4 weeks ago

Sydney, Australia Thales Full time

We’re inventing the future, right here, right now, at Thales. We design the critical security solutions of tomorrow by combining the curiosity to explore, the intelligence to question and the vision to create. Together we solve complicated problems by combining our experience in the market with our leading research and development capabilities.

**The role**:
Great opportunity for a **Program Support Coordinator **to join our team based in Garden Island (Woolloomooloo). The primary objective of this role is to support Program Bids and Project activities with a particular focus on the coordination and support aspects within the Program Office and the PMO.

In this role you will be coordinating the Program Office activities, maintaining the p rogram controls weekly/monthly cycle drumbeat in coordination with the PMO to enable required routine deliverables to be delivered on time with a thorough working knowledge on project management structures and baselines. This could cover any or all PMO related disciplines ( Planning & Scheduling, Cost/Schedule Analyst, Risk & Opportunity, Document Control, Project /Contract/Subcontract Administration, Stakeholder Management, etc) as well as administrative tasks depending on the defined p rogram perimeter.

Responsibilities will include;
- Provide support to the Bid Manager in the management of the bid document production process through the provision of appropriate services and management tools.
- Administer the Bid Management System/SharePoint (or other document repository or collaboration) site including providing access, advice and training of users and maintenance of best practice.
- Provide administrative support for multiple projects involving engineering development and lifecycle support
- Data management - maintain a customer records and file management system for each project including correspondence and project documents ( e.g. PLM, IPESA), in accordance with data management processes.
- Assistance with the production of regular Dashboards, Metrics, Project Status Reports, and CSR reports.
- Participation in and minute/action taking for, department, team, project, project review (MPR & QPR) and customer meetings..
- Co -ordinate business functions, including formal invitations, catering, venue and equipment arrangements.
- Co -ordinate client/customer visits, including accommodation, catering, external activities, venue and equipment arrangements (as required)

**How about you?**
- Qualifications in Business Administration, Engineering, Tafe Certificate or equivalent experience.
- PMO experience with an understanding of Earned Value concept and Office Administration
- Excellent team player able to bring positive and helpful spirit
- Excellent written and oral c ommunications
- Correspondence and Configuration Management and travel organisation experience desirabl e

**Good to Know**

International Traffic in Arms Regulations (ITAR) are applicable and as such, your nationality may be a factor in determining your suitability for this role.

Prior to offer you’ll complete a pre-employment police and medical.

Wellbeing matters at Thales, and where possible we encourage flexible working.

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