Executive Support Officer

1 week ago

Brisbane, Australia Queensland Health Full time

About the role
Fixed term temporary full time opportunity to provide the Director of Nursing and Midwifery Services (DONM) & Caboolture, Kilcoy & Woodford Clinical Directorate (CKW) Executive Office with high-level confidential and administrative support, including the organisation and management of matters referred to the Director of Nursing and Midwifery Services for resolution. This role will manage and coordinate the daily schedule of the Director of Nursing and Midwifery Services, facilitating a customer focused, high quality, and efficient service to achieve an optimal level of performance in a demanding executive environment. Liaison is required with a range of high-level key stakeholders within CKW, the Department of Health, and across Metro North Health.
About you
- Perform confidential secretarial and other administrative duties as required by the DONM/ Executive Services and operate with a high level of independence. As well as the ability to set realistic work goals and objectives, effectively prioritise tasks to ensure timely completion and the meeting of deadlines.
- Examine and prioritise incoming correspondence, papers and reports to determine action. Prepare appropriate replies to complex correspondence emanating from meetings, ensuring a high presentation quality and correlation with Queensland Health requirements.
- Produce high quality documents and records and exercise judgement and discretion in undertaking various tasks whilst being responsible for the quality of work undertaken.
- Maintain an effective records management system and manage computerised databases and ensure work practices align with Queensland Health Records Management Policy Standards and Procedures.
- Manage and organise all aspects of the office of the DONM and provide dynamic, high level business and senior administration support to the DONM. This includes managing the schedule in line with established priorities, coordinating and preparation for meetings, minute taking on a senior level, agendas, diary and travel management, correspondence and administrative, financial and purchasing functions as delegated.

Health Equity
It is expected that all Metro North Health staff, including the incumbent of this role as a valuable member of the Metro North workforce, contribute to the health equity agenda and meet the intent of supporting the defined six actions that specifically meet the needs of Aboriginal and Torres Strait Islander people within the National Safety and Quality Health Service Standards (NSQHS), by actively supporting the elimination of racial discrimination and institutional racism; supporting increased access to health care; influencing the social, cultural and economic determinants of health; supporting the delivery of sustainable, culturally safe and responsive health services; and recognise the importance of working with Aboriginal and Torres Strait Islander peoples, communities and organisations to design, deliver, monitor and review the health and support services we provide.
Benefits when working for us
- Rewarding career and development opportunities across a wide range of clinical and non-clinical areas
- Value driven organisation which provides a work environment that is safe, satisfying, flexible, and promotes a healthy work-life balance
- Flexible working arrangements and competitive salary rates with annual incremental increases
- Benefit from a higher than standard employer contribution to Superannuation of up to 12.75% and access to salary packaging

**Job ad reference number**: CAB574267Close date: Tuesday, 9th July 2024
APPLICATIONS RECEIVED VIA THIRD PARTIES (RECRUITMENT AGENCIES ETC.) WILL NOT BE ACCEPTEDThis work is licensed under a Creative Commons Attribution 3.0 Australia License.

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