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Executive Support Officer
1 week ago
Eden Ritchie is seeking an
Executive Support Officer to provide high quality, confidential, executive administrative and secretariat support to the Deputy Director-General, Department and coordinate activities across the office.
You will assist the Department to achieve its vision through a performance driven and customer focused culture that delivers results.
-6 month contract with possibility of extension:
Brisbane CBD location
As the Executive Support Officer, your key responsibilities will include:
- Provide confidential executive administrative and business support to the Deputy Director-General, including maintaining effective time management practices through coordinating diary appointments and preventing unnecessary interruptions, organising meetings and other events that may require preparation of agendas, set up of technical equipment and recording of minutes.
- Assist with identifying, developing and implementing executive support procedures and systems to accommodate the demanding environment and ensure the efficient scheduling of the Deputy Director-General's commitments, correspondence, appointments and overall office management.
- Coordinate and the flow of correspondence and signing in and out of the Office of the Deputy Director-General's office including "bringups" and tracking to ensure deadlines are met.
- Identify emerging issues and trends within the Department which may impact the office, clients, the community and/or the department and escalate concerns to the Principal Executive Officer or Manager as appropriate.
- Consult and negotiate with executive management and senior officers from other agencies, private or community organisations to resolve any matters as requested by the Deputy Director-General or Principal Executive Officer while maintaining effective working relationships.
- Organise travel arrangements including the planning of itineraries, travel bookings, accommodation and preparation of expense claims.
- Monitor and screen incoming telephone calls to the Office of the Deputy Director-General and assist with or redirect enquiries where appropriate.
- As a member of the team, undertake tasks allocated by the Manager and Principal Executive Officer in a constantly changing work environment to support innovation and efficient delivery.
- Contribute to a professional environment through personal commitment to, ethical behaviour, staff wellbeing, skills development, professional growth and continuous improvement.
If this role sounds like you, please APPLY NOW submitting your resume in WORD format.
If you would like more information or to discuss the role, please contact Alison Detaille on
Job Reference: 610264
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