Vet/vass Administrator

4 weeks ago

Melbourne, Australia Education and Training Full time

Location: Melbourne | Western Metropolitan

Job type: Full time / From 27/03/2023

Organisation: Education and Training

**Salary**: Salary not specified

Occupation: Administration/Secretarial

Reference: 1335917

**Selection Criteria**:

- Capacity to undertake support tasks across a range of administrative functions including the capacity to assist with the coordination of these tasks.
- Skills and experience necessary to carry out the responsibilities of the position including a sound knowledge of spreadsheets and databases and the ability to create a variety of reports.
- Capacity to work cooperatively with a range of people including teachers, education support staff, students and parents and external organisations and to be a valuable team member of the Pathways team.
- Ability to coordinate work priorities and meet strict deadlines.

**Role**:
An education support class position at this range will perform tasks that are carried out in accordance with guidelines, accepted practice, and school policy under supervision and direction. This may include coordination of other education support class staff within the work area or educational program.

An education support class position supports the educational services being provided to students but must not include duties of a teacher as defined in clause 2.6.1 of the _Education and Training Reform Act 2006 (Vic)_ or its successor. Supervision of students can be required individually or in groups up to 4 in controlled circumstances and where the responsibility for students remains clearly with a teacher.

Certification and/or qualifications of up to three years can be required at this level (noting that Registered Nurse is not included at this level, the first level for which is Level 1 range 3).

A role at this range may include:

- Specific support tasks to achieve outcomes. Typically, this will involve accountability for a single function, (e.g. ensuring data is properly maintained) or the co-ordination of a work area under the direction of the principal or a manager.
- Assisting teachers, within an educational program, by undertaking specific support tasks or the coordination of the support function.
- Supervised health and wellbeing support tasks, medical intervention support tasks, or other specialised student/teacher support roles (e.g. enrolled nurses performing the role as described in schedule 3). These roles require specific qualifications and/or training, including roles where further training must be undertaken from time to time. The role is for a specific purpose, for which there will be direct accountability as opposed to support roles that are carried out by a range of staff performing routine tasks under direction.
- Technical tasks that require a sound knowledge of basic technical and/or scientific principles that are used to develop and adapt work methods and make judgements where there are clear guidelines and limited options. Routine technical support in libraries, science, and information technology would be typical examples.

An education support class position at this range commencing at the base will initially be limited to undertaking routine tasks that are carried out under close supervision and direction. Work that carries some degree of independence will generally involve a limited number of tasks performed on a regular basis where priorities are clear, procedures are well established, and direction is readily available. Subject to any specific qualification and/or training requirement, an education support class employee employed in this range may be progressively required to undertake coordination, specialised student/teacher support tasks, or technical tasks as experience in the role is gained.

**Responsibilities**:

- Enrol and enter results for all VCE/VCAL students on the VASS database in accordance with various DET timelines across the year.
- Maintain accurate databases for Copperfield students completing VET programs and external VET students completing VET programs at Copperfield College, as per the Brimbank VET Cluster requirements.
- Prepare and maintain class lists and student program information for VET programs.
- Prepare and maintain external BVC students sign-in, manage college bus for Copperfield students.
- Assist in the preparation of class lists and student program information for VET Orientation programs.
- Assist with the VET class rolls and monitoring of VET attendance, including maintaining accurate records on Compass and informing parents regarding attendance and progress in VET programs.
- Assist the VET Coordinator with the preparation of VET budgets.
- Assist the VET Coordinator with the preparation of VET Cluster MOU’s.
- Assist with preparation of VET course outlines and processing of Cluster schools’ assessment plans for Year 12 VET students.
- Assist with the preparation and distribution of VET Cluster reports and transfer to COMPASS.
- Liaise with Cluster schools, RTO’s, external organi

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