Executive Assistant

2 months ago

Melbourne City Centre, Australia Department of Health Full time

**About the role**:
The Executive Assistant is responsible for providing high-level administrative support functions to the Clinical Chiefs, Directors and teams, to deliver government priorities and contribute to building a positive culture.

The role reports to the Principal Advisor in the CPLU and will work closely with team members within the office of the Executive Director and across the CPLU, to ensure the implementation and delivery of Safer Care Victoria's functions and vision.

Working in a fast-paced environment, the Project officer will support the delivery of branch functions, projects, and improvement initiatives. The position regularly liaises with a wide range of internal and external stakeholders and operates independently with a high-level of professionalism, initiative, and collaboration. To be successful in this role, you will be a high performing team member with strong analytical, written problem solving, project management and communication skills.

**About us**:
At the Victorian Department of Health we want a future where Victorians are the healthiest people in the world. A Victoria where our children and people thrive, our workplaces are productive and safe, and our communities are more connected.

We see it as our job to support Victorians to stay healthy and safe. And to deliver a world-class healthcare system that ensures every single Victorian can access safe, quality care that leads to better health outcomes for all.

**How you'll make a difference**:
**Suitable applicants will be able to demonstrate**:
**Knowledge and Skills**

Planning and Organising - Identifies processes, tasks and resources required to achieve a goal; identifies more and less critical activities and operates accordingly, reviewing and adjusting as required; develops and implements systems and procedures to guide work and track progress; recognises barriers and finds effective ways to deal with them.

Influence and Negotiation - Adapts the content style, message or tone of a presentation to suit the audience and plans how to tackle objections; sells own ideas by linking them to others' values needs and goals; negotiates and implements a well-planned course of action to achieve a specific impact.

Organisational Awareness - Uses formal and informal influencing relationships and decision

Self-Management - Plans and prioritises work to ensure outcomes are achieved, resists the temptation to react immediately without taking time to think things through, uses strengths to contribute constructively and consciously manages the impact of own weaknesses, anticipates own reactions to situations and prepares accordingly

**Personal Qualities**

Drive and Commitment - Enthusiastic and committed; demonstrates capacity for sustained effort and hard work, sets high standards of performance for self and others; enjoys a vigorous and dynamic work environment

Integrity - Committed to the public interest; operates in a manner that is consistent with the organisations code of conduct; inspires trust by treating all individuals fairly.

Resilience - Perseveres to achieve goals, even in the face of obstacles; copes effectively with setbacks and disappointments; remains calm and in control under pressure; accepts constructive criticism in an objective manner, without becoming defensive.

Teamwork - Cooperates and works well with others in the pursuit of team goals; collaborates and shares information; shows consideration, concern and respect for others' feelings and ideas; accommodates and works well with the different working styles of others; encourages resolution of conflict within group.

**Qualifications / Specialist Expertise**

Specialist Expertise

Experience and expertise in the use of Microsoft office, record keeping legislation and departmental processes for finance, procurement and recruitment.

An understanding of the health sector or relevant government agency would be well regarded.

To learn more please click ‘Apply' to view the Position Description on the Careers.vic website.

**What we offer**:

- The opportunity to perform meaningful work, making direct contributions toward enabling Victorians to be the healthiest people in the world.
- A wide range of growth and development opportunities within the department and wider Victorian Public Service & Sector.
- A strong commitment to work-life balance, including a diverse array of flexible working arrangements.

**How to apply**:
Applications should include a resume and a cover letter. Click the ‘Apply' button to view further information about the role including key contact details and the advertisement closing date.

Preferred applicants may be required to complete a police check and other pre-employment checks including proof of 3 vaccinations (including booster) against COVID-19. Information provided will be treated in the strictest confidence in line with our Privacy Policy.

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