Aps Level 4

4 weeks ago

Canberra, Australia National Health Funding Body Full time

**Job Reference Number **23-ODCDIV-18025

**Classification **APS Level 4

**Job Title **Administration Officer

**Division **Regulatory Practice and Support Division

**Branch **Office of Drug Control Branch

**Section **Medicinal Cannabis Section

**Applications open date **Wednesday, 7 June 2023

**Applications closing date **Wednesday, 21 June 2023

**Location **Fairbairn, ACT

**Status **Ongoing & Non-ongoing (up to 12 months)

**Employment type **Full-time

**Salary Range **$75,917 - $80,215

**Security Clearance **Baseline (Protected, Highly Protected, Restricted, Confidential)***

**Contact Officer Name**:Megan Day
**Phone**:(02) 6289 2687

**Eligibility
- To be eligible for employment with the Department of Health and Aged Care

applicants must be an Australian citizen at the time an offer of employment is made
- An applicant’s suitability for employment with Health will also be assessed through a

variety of pre-employment check processes, such as:

- Satisfactory completion of a criminal history check, and where relevant a
Working with Children and Vulnerable People Check.
- Completion of a medical declaration and pre-employment medical (where
required).
- Providing evidence of qualifications.

**Division Responsibilities**

The Regulatory Practice and Support Division is part of the Health Products Regulation
Group within the Department of Health and Aged Care. The Division provides operational

regulatory policy advice and specific support services that ensure efficient, best practice
regulatory operations.

**Branch Responsibilities**

The Office of Drug Control (ODC) regulates and provides advice on the import, export and
manufacture of controlled drugs, as well as the cultivation of cannabis for medicinal
purposes to support Australia's obligations under International Drug Conventions.

**Section Responsibilities**

The Medicinal Cannabis Section forms part of the ODC. Among other things, the Medicinal
Cannabis Section is responsible for regulating the cultivation, production and manufacture
of medicinal cannabis nationally through the licensing and permits scheme under the
Narcotic Drugs Act 1967 (Narcotic Drugs Act), known as the medicinal cannabis scheme.

**Key Responsibilities**

Key responsibilities for the Administration Officer at the APS4 level are to:

- Monitor public-facing inboxes and phone lines
- Respond to general enquiries from internal and external stakeholders
- Coordinate responses to complex enquiries for internal and external stakeholders
- Filing, record keeping, and administrative support
- Assist in managing the spreadsheets, databases and records, including in relation to

invoices and reporting.

**Key Capabilities**

Key capabilities for the Administration Officer at the APS4 level are:

- An ability to manage public-facing inboxes and phone lines
- Confidently present clear, concise, high quality written and verbal advice in an

articulate manner
- Ability to effectively prioritise multiple tasks and respond positively and flexibly to

change, identify problems and work to resolve them
- An ability to work independently as well as part of a small team
- The ability to build and maintain productive working relationships with colleagues

and a diverse range of stakeholders
- Commitment to achieving quality outcomes and adhere to documented procedures

within critical deadlines

**Minimum Requirements**

RecruitAbility is a scheme which aims to attract and develop applicants with disability and
also facilitate cultural changes in selection panels and agency recruitment. All vacancies for
the Department of Health and Aged Care are advertised under the RecruitAbility Scheme.
Job applicants with disability who:

- opt into the scheme
- declare they have disability, and
- meet the minimum requirements of a vacancy advertised under the scheme are

advanced to a further stage in the selection process.
More information on RecruitAbility can be found here: RecruitAbility scheme: A guide for
applicants

Minimum requirements for these roles include:

- Commitment to achieving quality outcomes in a high-pressure environment with

critical deadlines
- Proven organisational and time management skills, including the ability to manage

competing priorities and deliver within tight timeframes
- Excellent attention to detail
- Demonstrated capacity to work well as part of a small team and independently
- Demonstrated ability to build effective relationships with a wide range of

stakeholders

**Additional Information**

Employees perform their duties at one of the Department of Health and Aged Care (DoHAC)
offices, in the locations specified in this advertisement. Remote working is possible and is
negotiated with your manager on commencement. While most of our employees work 2-3
days in the office, our policy requires a minimum of one day a week in the office. The
negotiation with a manager seeks to balance your personal and professional needs with the
needs of your role and busine

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