Executive Assistant

4 days ago

Adelaide Region SA, Australia MinterEllison Full time

MinterEllison is Australia’s largest law firm and provides legal and consulting services.

Purpose is at our core. We create lasting impacts with our clients, our people and our communities. Our teams collaborate and deliver to our Purpose, and consistently work to embed our values into everyday actions. Clients rely on our expertise and insights. They value our responsive, creative and commercial approach. We are curious by nature, diverse in our disciplines and authentic in our relationships.

Diversity and inclusion is at the core of our Purpose and informs the way we work with each other, our clients and in the community. We know that when we bring together diversity of thinking, skills, experience, gender identity, backgrounds and orientations, we get better results.

**Our Real Estate Team**:
The Real Estate practice group is part of the Infrastructure Construction and Property Line of Business. Our Real Estate practice spans across property development and construction projects, capital transactions, acquisitions and disposals, due diligence, funds management and developer conveyancing with a particular focus on large property and infrastructure developments and real estate transactions across both the private and government sectors.

**Your role**:
An exciting opportunity exists for an experienced Senior Legal Secretary within our Adelaide Real Estate team. This role is a full time permanent position supporting a Partner and three senior client facing staff, and providing high quality administrative support to enable our team to deliver market leading legal and consulting services.

This would be a fantastic opportunity for an experienced high performing secretary/assistant with solid experience in a corporate law firm environment. As a key addition to this team, some of your responsibilities will include:

- File and document management, including matter opening and closing, matter administration management, electronic and physical filing, scanning, printing, photocopying and archiving
- Document production to a high standard in Word, Excel, PowerPoint, and others within ME Style Guides. Format, edit and proofread documents with a high level of accuracy
- Prepare and draft correspondence under supervision
- Manage client specific and complex billing requirements, including client/matter reporting
- Assist with general financial hygiene including debt collections, voucher requests, client and controlled monies, client reporting
- Arrange general and trust account receipting and disbursing of funds
- Undertake statutory searches
- Make required travel arrangements and amendments to bookings within policy and cost guidelines
- Reconciliation of corporate expenses
- Other general administrative tasks and ad hoc duties as required

**What you need**:

- Excellent time management and organisational skills with the ability to prioritise and meet deadlines
- High level of accuracy and attention to detail
- The ability to clearly and confidently communicate at all levels and liaise confidently with the practice group
- Advanced MS Word skills, including document creation and presentation
- A demonstrated commitment to high internal/external service standards
- An adaptable and flexible nature with a "can do" approach and strong work ethic
- A proactive and positive approach with high levels of initiative
- A team player to assist others as required

**Why MinterEllison**:
Some of the benefits you can enjoy working at MinterEllison include:

- Free gym membership;
- Opportunities for hybrid working to encourage balance and wellbeing;
- Corporate partner discounts;
- Learning and Development opportunities.

MinterEllison is recognised annually as a Top Attraction Firm by Lawyers Weekly as voted by our peers. We are a WGEA Employer of Choice for Gender Equality in Australia and we hold Gold employer status with the Australian Workplace Equality Index (AWEI).

**How to apply**:

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