Business Support Administrator

4 weeks ago

Brisbane, Australia HKA Global Full time

Be part of a driven and collaborative team and be supported in all areas of your career by dynamic colleagues. We want you to share and showcase your awesome skills and experiences with us. Enticed? Keep reading, there's more to like

**What We Offer**
- Be part of a global company and witness our growth in a innovative environment, working on some of the largest projects in Australia.
- Be the go-to person and help the business and others to achieve our goals.
- Hybrid WFH options, with office days and Company social events.
- Eligible for annual bonuses, study allowance and health insurance as benefits.

**The Opportunity**

Your busy and varied day will look like this;
- Be a key Business Partner, supporting the businesses leaders and the management of their team.
- Manage a shared inbox, juggling priorities and taking ownership of allocated tasks.
- Prepare client invoices, managing aged debts, timesheet management, and expense claim coordination and processing.
- Project administration, including running conflict checks, creating proposal codes, set up and system management of projects.
- Facilities management, including liaising with Building Management
- Provide assistance to colleagues with creating and formatting documents including CVs, proposals, templates, and reports.
- Organise new starter inductions, recording and tracking leave, and coordinating travel requests.
- Shared reception responsibilities including answering phone calls and greeting guests to the office.
- Sharing a laugh with your colleagues along the way.

**Skills and **Experience**

Our dedicated Business Support Team are reliable and solutions-focused. They all enjoy the variety in their workloads and have become experts at managing tight deadlines, juggling multiple priorities and no task is too small or too big for them to handle. Does this sound like you too? It’s a match made in heaven
- Proven administrative and operations experience.
- Demonstrated experience working within a high-volume professional environment.
- Experience working within a fast-paced environment, with a high level of attention to detail.
- Be adaptable and confident working both autonomously, and as part of a team motivated to succeed.
- A cool, calm and collected demeanor with a great sense of humour.
- Strong multi-tasking and organizational skills, coupled with an ability to work under pressure.
- Extensive Microsoft Office Suite experience, with superior Microsoft Word and Excel skills. What other tools are you experienced in? Teach us
- Advanced numeracy and literacy skills, with exceptional verbal and written communication
- Strong interpersonal and customer service focus.

**What we offer**:
At HKA we recognise that our people are critical to our ongoing success. Our priority is to provide an inclusive and collaborative culture aimed at providing the best opportunities for our people to thrive and develop in their chosen career path.

We operate a flexible working pattern both in terms of hours and location and are happy with flexible remote working.

**CLOSING DATE: 30 April 2023**

**ED&I at HKA**:
HKA has a thriving ED&I committee working hard to provide an inclusive and welcoming environment for a truly diverse set of employees. We are committed as a business on the continued improvement of our Equality, Diversity and Inclusion strategy, please visit our careers page for further information or feel free to ask our recruitment team for further information.

All HKA employment decisions shall be made without regard to age, disability, gender or gender reassignment, marriage, and civil partnership, pregnancy and maternity, race, religion or belief, sex, and sexual orientation, or any other basis in compliance with local legislation.

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