Administration Support

2 months ago

Melbourne, Australia Austin Health Full time

Location: Melbourne | Northern Metropolitan

Job type: Part time

Organisation: Austin Health

**Salary**: Salary not specified

Occupation: Administration/Secretarial, Human Resources, Legal, Occupational Health and Safety

Reference: 46830
- Part time, fixed term (12-month contract)
- Location - Olivia Newton-John Cancer Wellness & Research Centre
- School hours

Austin Health is the major provider of tertiary health services, health professional education and research across three campuses in the north-east of Melbourne and state-wide. We have a highly engaged, diverse and collaborative workforce that is unified by our purpose, which is to help people live healthy and fulfilled lives.

**About the Wellness and Supportive Care, Olivia Newton-John Cancer Wellness and Research Centre**

The integrated model of multidisciplinary care within Cancer Services relies on a dynamic, appropriately qualified, and skilled team to support patients undergoing care in both the Inpatient and Ambulatory settings, with a key focus on Integrated Wellness and Supportive Care.

The Wellness and Supportive Care administration roles provide an essential service in ensuring the smooth functioning of the Wellness Centre and key clinical services. The ONJ Centre provides an excellent opportunity to support the development of administration staff in enhancing and growing their skills and capability.

**About the role**

This position is based in the ONJ Cancer Centre and will provide administrative support to the Wellness Centre and the clinical services within the Wellness and Supportive Care Department. This role will undertake all administrative tasks related to exercise physiology, psychology, and massage, particularly clinical referrals, patient appointment scheduling and all correspondence with patients concerning their appointments.

The purpose of this role is to support the Wellness Coordinator and ensure all administrative activities related to registering, assembling, booking, communicating, sending documentation, under the direction of the Wellness Centre Coordinator is completed in a timely, efficient and effective manner.

A regular day will see you:

- Assist with all administrative support to the clinical services within Wellness and Supportive Care.
- Maintain and ensure appropriate collation of incoming referrals.
- Ensure complete and accurate registration of referrals, including electronic into hospital systems
- Book and register appointments for patients.
- Communicate appointment booking with patients.
- Generate appointment booking correspondence both electronic and paper.

**About you**

To be successful in this role you'll bring with you:

- Highly organised and the ability to prioritise work and multi-task in an extremely busy environment
- Demonstrated excellence in customer service
- Ability to work collaboratively as a supportive member in a large and diverse team.
- Well-developed communication skills including professional telephone technique.
- Accurate keyboard skills and sound administrative skills
- Ability to work in an environment of change and under pressure
- Good working knowledge of Trakcare, Mosaiq, Cerner Oncology, Web Scheduler and other health information systems
- Good understanding of medical terminology

**Our benefits**

Working at Austin Health means enjoying a strong sense of purpose, engaging in meaningful work every day. Our people also receive a variety of rewarding benefits, including:

- $11,660 in salary packaging benefits, for living expenses, meals and holiday accommodation
- A suite of wellness initiatives designed to support you, including discounted fitness memberships and special offers on health insurance, and a comprehensive wellbeing program
- Mentoring, learning and career development opportunities
- Onsite childcare, easy access via public transport, discounted car parking and end of journey facilities for cyclists
- Five weeks annual leave, plus purchased leave options
- Flexible working hours, prefable around school hours

**Inclusion at Austin**

**Work with us

  • Reports Administration Officer

    2 months ago

    Melbourne, Australia mi-Support Full time

    Company Description MedHealth are a purpose-built collection of industry leading health, medical and employment brands including mi-Support. Our unique and diverse capabilities come together to get the best possible health and employment outcomes for you and the people you support. We support whole populations to better outcomes, yet never lose sight of the...

  • Admin Assistant

    2 months ago

    Melbourne, Australia Administration & Office Support | Administrative Assistants Full time

    Are you a detail-oriented and organized individual looking for an exciting opportunity to contribute to the efficient operation of the Procurement and Supply Department? If so, we invite you to join our dynamic team as an Administrative Assistant. The procurement and Supply Department plays a vital role in ensuring that the organization has the necessary...

  • Admin Assistant

    5 days ago

    Melbourne, Victoria, Australia Administration & Office Support | Administrative Assistants Full time

    Are you a detail-oriented and organized individual looking for an exciting opportunity to contribute to the efficient operation of the Procurement and Supply Department? If so, we invite you to join our dynamic team as an Administrative Assistant. The procurement and Supply Department plays a vital role in ensuring that the organization has the necessary...

  • Reports Administration Officer

    5 days ago

    Melbourne, Victoria, Australia mi-Support Full time

    Company DescriptionMedHealth are a purpose-built collection of industry leading health, medical and employment brands including mi-Support. Our unique and diverse capabilities come together to get the best possible health and employment outcomes for you and the people you support. We support whole populations to better outcomes, yet never lose sight of the...

  • Administrator

    1 week ago

    Melbourne, Australia Sunflower Support Services Full time

    **Office Management**: - Process Wage & Time Sheets weekly - Attend to After hours/On-call enquiries from staff on shift - Process recruitment and onboarding of new staffs - Attend meetings with Managing Director on a regular basis **Requirements and skills** - Proven experience as an **office administrator**, office assistant or relevant role -...

  • Part-time Administrative Assistant

    2 weeks ago

    Melbourne, Australia MY SUPPORT SERVICES Full time

    **Position**: Part-time Administrative Assistant **Company**:My Support Services **Location**: Melbourne CBD **Working Days**: Monday, Wednesday, and Friday **Working Hours**: 9:00 am - 5:00 pm **Wage**: $27 - $32 per hour My Support Services, a growing start-up organisation in the disability support sector, is seeking a part-time administrative assistant...

  • Support Workers

    2 weeks ago

    Melbourne, Australia Smart Support Full time

    **SUPPORTING A WORLD WHERE PEOPLE CAN LIVE THE BEST LIFE POSSIBLE!** Smart Support is seeking passionate Support Workers who are interested in a rewarding career within the disability sector. This vital frontline role will entail supporting clients in the South or Eastern Melbourne Metropolitan area.. You will be part of a supportive team and with your...

  • Office Administrator in St. Kilda

    1 month ago

    Melbourne, Australia Elevate Support Care Full time

    **Purpose of role** Administrative tasks, ensuring the rest of the staff has adequate support to work efficiently. The tasks of the office administrator will include bookkeeping and mentoring office assistants. The office administrator ensures the smooth running of our company’s offices and contributes to driving sustainable growth **Main duties and...

  • Office Administrator in St. Kilda

    1 week ago

    Melbourne, Australia Elevate Support Care Full time

    **Purpose of role** Administrative tasks, ensuring the rest of the staff has adequate support to work efficiently. The tasks of the office administrator will include bookkeeping and mentoring office assistants. The office administrator ensures the smooth running of our company’s offices and contributes to driving sustainable growth **Main duties and...

  • Full Time Administrative Assistant

    2 weeks ago

    Melbourne, Australia Aurora Support Services Full time

    About the role An Opportunity exists for a Full time Administrative Assistant at Aurora Support Services in Epping Aurora Support Services is a community organisation which provides services and supports for people with disabilities. Our services focus on promoting abilities and encouraging independence. Aurora Support Services vision is to create...

  • Support Worker

    3 weeks ago

    Melbourne, Australia Smart Support Full time

    * South, Eastern and/or Northern Melbourne Metropolitan area * As a Support Worker, you will be providing vital support to clients through their daily needs and areas of concern, working through barriers to help achieve their goals. SUPPORTING A WORLD WHERE PEOPLE CAN LIVE THE BEST LIFE POSSIBLE! Smart Support is seeking a passionate and experienced...

  • Support Worker

    5 days ago

    Melbourne, Australia Smart Support Full time

    * South, Eastern and/or Northern Melbourne Metropolitan area * As a Support Worker, you will be providing vital support to clients through their daily needs and areas of concern, working through barriers to help achieve their goals. SUPPORTING A WORLD WHERE PEOPLE CAN LIVE THE BEST LIFE POSSIBLE! Smart Support is seeking a passionate and experienced...

  • Ndis Provider Office Administrator

    2 weeks ago

    Melbourne, Australia MY SUPPORT SERVICES Full time

    Join the exciting journey with My Support Services, a new and growing NDIS provider, and help us make a difference in the lives of individuals. We are based in Melbourne, and we are seeking an Office Administrator to be a vital part of our dynamic and innovative team. **About Us**: We are a fresh player in the field, bringing an innovative and empathetic...

  • Full Time Administrative Assistant

    5 days ago

    Melbourne, Victoria, Australia Aurora Support Services Full time

    About the roleAn Opportunity exists for aFull time Administrative AssistantatAurora Support Services in EppingAurora Support Services is a community organisation which provides services and supports for people with disabilities. Our services focus on promoting abilities and encouraging independence. Aurora Support Services vision is to create opportunities...

  • Support Workers

    5 days ago

    Melbourne, Victoria, Australia Smart Support Full time

    SUPPORTING A WORLD WHERE PEOPLE CAN LIVE THE BEST LIFE POSSIBLESmart Support is seeking passionate Support Workers who are interested in a rewarding career within the disability sector. This vital frontline role will entail supporting clients in the South or Eastern Melbourne Metropolitan area.You will be part of a supportive team and with your initiative...

  • Administration Support

    5 days ago

    Melbourne, Australia Austin Health Full time

    Location: Melbourne | Northern Metropolitan Job type: Part time Organisation: Austin Health **Salary**: Salary not specified Occupation: Administration/Secretarial, Human Resources, Legal, Occupational Health and Safety Reference: 49318 - Part time, fixed term (12-month contract) - Location - Olivia Newton-John Cancer Wellness & Research Centre - School...

  • Disability Support Worker

    5 days ago

    Melbourne, Victoria, Australia SUPPORT NEST Full time

    Job descriptionWHO WE AREWe support people with disability of all ages and needs in their homes and the community with quality services. We are on a mission; to create a world where disability is no longer an obstacle that stops someone from achieving their life goals and making a positive contribution to their community. If you share our passion for making...

  • Support Worker

    5 days ago

    Melbourne, Victoria, Australia Smart Support Full time

    South, Eastern and/or Northern Melbourne Metropolitan areaAs a Support Worker, you will be providing vital support to clients through their daily needs and areas of concern, working through barriers to help achieve their goals.SUPPORTING A WORLD WHERE PEOPLE CAN LIVE THE BEST LIFE POSSIBLESmart Support is seeking a passionate and experienced Support Worker...

  • Ndis Provider Office Administrator

    5 days ago

    Melbourne, Victoria, Australia MY SUPPORT SERVICES Full time

    Join the exciting journey with My Support Services, a new and growing NDIS provider, and help us make a difference in the lives of individuals. We are based in Melbourne, and we are seeking an Office Administrator to be a vital part of our dynamic and innovative team.About Us:We are a fresh player in the field, bringing an innovative and empathetic approach...

  • Administration Support

    2 weeks ago

    Melbourne, Australia McMillan Shakespeare Group Full time

    Administration Support Maxxia is part of the McMillan Shakespeare Group (MMSG), Australia's largest provider of salary packaging and novated leasing, and collectively we provide expertise in novated leasing, salary packaging, associated Fringe Benefits Tax administration and management, operating leases and asset management for 'tool of trade' vehicles and...