Administrative Assistant/receptionist

3 weeks ago

Melbourne, Australia Canberra Institute of Education and Technology Full time

**Job Title: Administrative Assistant/Receptionist - CIET College
- Melbourne Campus**

**Job Summary**:
**About CIET College**: At CIET, Canberra Institute of Education and Technology, we pride ourselves on being a dynamic and forward-thinking institution committed to nurturing intellectual curiosity, fostering creativity, and preparing our students for success in a rapidly evolving world. We are dedicated to fostering an inclusive and collaborative learning environment that promotes academic excellence, personal growth, and community engagement.

**Key Responsibilities**:

- **Reception and Front Desk Management**: Greet and assist visitors, students, and staff in a friendly and professional manner. Manage incoming calls, direct inquiries to the appropriate department, and provide general information.
- **Administrative Support**: Provide administrative assistance to various departments, including photocopying, filing, data entry, and document preparation. Assist in scheduling appointments, meetings, and events for faculty and staff.
- **Student Services Support**: Assist students with general inquiries, registration, and information about college programs. Distribute and collect forms, documents, and other materials related to student services.
- **Facilities Management**: Oversee the maintenance of the reception area and ensure it is clean, organized, and welcoming. Report any facility-related issues to the appropriate department.
- **Event Assistance**: Assist in organizing and coordinating college events, workshops, and seminars. Provide support for event logistics, including room setup, catering arrangements, and participant registration.
- **Record Keeping**: Maintain accurate records of visitor logs, phone calls, and other relevant administrative information. Assist in updating and maintaining student and staff databases.

**Qualifications**:

- High school diploma or equivalent; additional administrative or customer service training is a plus.
- Previous experience in a receptionist or administrative support role preferred.
- Proficient in using office software (Microsoft Office suite) and basic office equipment.

**Attributes**:

- Professional demeanor with a positive attitude.
- Excellent communication and interpersonal skills.
- Strong organizational and multitasking abilities.
- Detail-oriented and capable of maintaining confidentiality.
- Ability to work independently and collaboratively in a fast-paced environment.

**Job Types**: Part-time, Casual

**Salary**: $25.00 - $35.00 per hour

Expected hours: 20 - 30 per week

Schedule:

- 8 hour shift
- Day shift
- Morning shift

**Experience**:

- MS Office: 1 year (preferred)
- Customer service: 1 year (preferred)

Work Authorisation:

- Australia (required)

Ability to Commute:

- MELBOURNE, VIC 3000 (required)

Work Location: In person

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