Job Profile Administration Assistant

4 weeks ago


Ballarat, Australia St John of God Health Care Full time

Your role at St John of God Ballarat Hospital

The Administration Assistant is responsible for providing high-level administration support to the relevant department. You will communicate effectively with all customers and patients using the appropriate channels, utilising appropriate formal and informal channels of communication.

The Position- Participates in determining and evaluating the quality of care being delivered to patients.- Co-operates in data collection of hospital-wide Quality Activity projects and Clinical Indicators.- Ensures that the need of the customer, both internal and external, receives the highest priority and that the objective is to exceed the customer’s expectations.- Manage the telephone lines and sensitively handle telephone calls from patients.- Answer all incoming calls and ensure that the telephone system is maintained.- Liaise with ward clerks, medical and nursing staff to ensure the completion and accuracy of rehabilitation, psychiatric, coronary care, neo-natal, overnight, day only or acute care certificates as required.

You will provide sensitive management of the reception area, dealing with patients and other stakeholders who inquire about the service and welcoming patients who come for appointments. Well-developed organisational skills, with an ability to manage your own workflow and cope with competing demands is essential for this position.

To succeed you will have advanced skills and knowledge with a range of computer packages, particularly the Microsoft Office suite. You will have demonstrated ability and commitment to maintaining confidentiality, sound analytical and report writing skills and excellent interpersonal skills.

Above all, people will be at the core of everything you do committing to and supporting our Mission and Values.

The Benefits:
- Salary: $36.41 to 37.43 per hour (inclusive of casual loading) + superannuation- Casual position available- Salary packaging up to $18,550 on a range of benefits such as mortgage, rent, meal entertainment, holiday accommodation or other everyday living expenses as well as options to salary package benefits above the FBT cap on items such as:
- Novated leasing-
- work related expenses-
- self-education and-
- additional superannuation-
- A healthy work-life balance through flexible work options, additional purchased leave and well-being programs- Employee discount on St John of God Hospital & Medical Services and Private Health Insurance- Dynamic multidisciplinary team

For enquiries contact Allira Huff, Patient Services Team Leader on (03) 5320 2574

Application closes on 18th June 2024



  • Ballarat, Australia HAYS Full time

    Administration Assistant Needed, Role near Ballarat, Great Opportunity, Immediate Start **Your new company** employers in Health, Technology, Insurance, Education and Utilities. Hays is currently partnered with a Mount Mercer based Client to recruit an Administration Assistant to commence ASAP on a permanent ongoing basis. **Your new role** You will work...


  • Ballarat, Australia McCain Foods (Aust) Pty. Full time

    **Position Title**:Administrative Assistant **Position Type**: Regular - Full-Time **Position Location**:Ballarat **Requisition ID**: 25810 Potatoes. French Fries. Taters. You love them, we make them. In fact, we make 1 in 4 of the world’s frozen potato products and if you have eaten fries this week, there is a good chance they were ours. **About the...


  • Ballarat, Australia Total Tools Full time

    Full Time Role with Australia's Ultimate Tool Shop! - Ongoing Product Training in Market Leading Brands like Bosch, Makita, Milwaukee. - An exciting opportunity for you to utilise your current skills and experience within a growing brand **Total Tools Ballarat** is looking for a **full-time Office Administration/Bookkeeper**, with demonstration experience...


  • Ballarat, Australia gforce employment + recruitment Full time

    Our client, a boutique accounting practice in Ballarat’s CBD providing a value-added service to High-Net-Worth Clients and progressive small businesses, our client pride themselves on providing a pro-active service that exceeds expectations. This role will also see you providing excellent face to face customer service to clients and visitors, you will...


  • Ballarat, Australia Cottrell Group Pty Ltd Full time

    **Administration/Personal Assistant (PA)** - **Fantastic career opportunity in established yet modern local firm**: - **Work closely with the business Partners**: - **Collaborative & supportive work environment** PPT is one of the most experienced and highly regarded financial services firms in the Ballarat area, offering a high level of knowledge and...


  • Ballarat, Australia Ballarat Health Services Full time

    **Administration Assistant** **Central Allocations Unit** **Casual Bank** **HS1 - $29.57 per hour plus 25% casual loading** **About Grampians Health** Grampians Health was established 1 November 2021, bringing together Edenhope and District Memorial Hospital, Stawell Regional Health, Wimmera Health Care Group and Ballarat Health Services to deliver safe,...


  • Ballarat, Victoria, Australia McCain Foods (Aust) Pty. Full time

    Position Title:Administrative AssistantPosition Type: Regular - Full-TimePosition Location:BallaratRequisition ID: 25810Potatoes. French Fries. Taters. You love them, we make them. In fact, we make 1 in 4 of the world's frozen potato products and if you have eaten fries this week, there is a good chance they were ours.About the role Provide highquality...


  • Ballarat, Victoria, Australia Total Tools Full time

    Full Time Role with Australia's Ultimate Tool Shop Ongoing Product Training in Market Leading Brands like Bosch, Makita, Milwaukee. An exciting opportunity for you to utilise your current skills and experience within a growing brandTotal Tools Ballarat is looking for a full-time Office Administration/Bookkeeper, with demonstration experience in accounts and...


  • Ballarat, Victoria, Australia gforce employment + recruitment Full time

    Our client, a boutique accounting practice in Ballarat's CBD providing a value-added service to High-Net-Worth Clients and progressive small businesses, our client pride themselves on providing a pro-active service that exceeds expectations.This role will also see you providing excellent face to face customer service to clients and visitors, you will also be...


  • Ballarat, Victoria, Australia Grampians Health Full time

    Location: Western Region | BallaratJob type: CasualOrganisation: Grampians HealthSalary: Salary not specifiedOccupation: Accounting, Administration/Secretarial, Communications, Marketing and Media, Education and Training, Human Resources, IT and Telecommunications, Legal, Occupational Health and Safety, Planning, Projects, ResearchReference:...


  • Ballarat, Victoria, Australia Grampians Health Full time

    Location: Western Region | BallaratJob type: Part timeOrganisation: Grampians HealthSalary: Salary not specifiedOccupation: Administration/SecretarialReference: 18802About the RoleThe Grampians Regional Continence Service currently has a vacancy for an experienced Administration Officer to work 45 hours per fortnight. The role of the Administration Officer...


  • Ballarat, Australia Ballarat Health Services Full time

    **Administration Assistant - Sub Acute Medical** **Fixed-term, Part-time position until September 2023** **$30.61 per hour** **About Grampians Health** Grampians Health was established 1 November 2021, bringing together Edenhope and District Memorial Hospital, Stawell Regional Health, Wimmera Health Care Group and Ballarat Health Services to deliver safe,...


  • Ballarat, Victoria, Australia Grampians Health Full time

    Location: Western Region | BallaratJob type: CasualOrganisation: Grampians HealthSalary: Salary not specifiedOccupation: Accounting, Administration/Secretarial, Communications, Marketing and Media, Education and Training, Human Resources, IT and Telecommunications, Legal, Occupational Health and Safety, Planning, Projects, ResearchReference:...


  • Ballarat, Australia gforce employment + recruitment Full time

    Sensate is a leading manufacturer and supplier of an extensive range of flavours, seasonings and colours to the food, beverage, dairy, bakery, sports nutrition, snack food and small goods industries. On behalf of our client Sensate, gforce recruitment is seeking an Administration Assistant responsible for providing a wide range of administrative support to...


  • Ballarat, Victoria, Australia Ballarat Health Services Full time

    Administration Assistant - Sub Acute MedicalFixed-term, Part-time position until September 2023$30.61 per hourAbout Grampians HealthGrampians Health was established 1 November 2021, bringing together Edenhope and District Memorial Hospital, Stawell Regional Health, Wimmera Health Care Group and Ballarat Health Services to deliver safe, sustainable,...


  • Ballarat, Australia Employment Hero Full time

    The Support People are looking for a Rostering and Administrator superstar to join our team in either Ballarat or Bendigo. The position is Monday to Friday fulltime contract position, this could lead to permanent work. We are a leading registered NDIS provider in regional Victoria and Queensland, creating an inclusive world where people with disability...


  • Ballarat, Australia St John of God Health Care Full time

    493204 - Ballarat, VIC, Australia - Regional Victoria, VIC, Australia, 3002 - Administration Officers - Admissions / Patient Accounts - Casual - Closing on: Sep 4 2023 - Add to favourites Favourite- Position Description**Welcome to St John of God Health Care** St John of God Health Care is one of the largest private providers of health care services in...


  • Ballarat, Australia FireMate Full time

    **About Here Studio** Here Studio is a purpose-driven architectural practice, for sustainable and affordable architecture. They believe all projects, big and small deserve professional skill, thought and consideration. This has often meant that in their residential projects they are more willing than most architects to engage in low budgets, small scopes,...


  • Ballarat, Australia Ballarat Health Services Full time

    **About the Role** The Grampians Regional Continence Service currently has a vacancy for an experienced Administration Officer to work 45 hours per fortnight. The role of the Administration Officer is to support the Grampians Regional Continence Team to deliver care in the most efficient, client-centred, cost-effective, high quality and responsive...


  • Ballarat, Australia Ballarat Health Services Full time

    **Administration Assistant** **Central Allocations Unit** **Casual Bank** **HS1 - plus 25% casual loading** **$29.57 per hour** **About the role** **Key Responsibilities** - Maintaining accurate availability in our electronic rostering system and accepting shifts based on availability - Demonstrated ability to function within a team - Flexibility to work...