Administration / Accounts Assistant

2 weeks ago


Malaga, Australia Xcell Recruitment Full time

Multi-faceted role, multiple business units to support
- Supporting Project and Admin teams
- Supportive team culture

Our client is a leading Telecommunications construction company which forms part of a group of companies. Based in Malaga an opportunity has arisen in a key role that handles the accounts payable function as well as a range of administration tasks.

**The roles purpose is to**:

- Undertake the accounts payable function across several business units
- To ensure the efficient day-to-day operation of the office (8:00am until 4:30pm)
- To support project management and all other staff across multiple business units.
- To provide receptionist and general administration duties for the business.
- To ensure the office is run in a clean, professional and efficient manner.

**Some of the key tasks you will be doing in the role**:

- Accounts Payable function across multiple business units.
- Issuing Purchase Orders and following these up with Clients, the Project Team & Stores.
- Month end reconciliation of bank accounts, credit card statements and training expenditure.
- Booking employee medicals & training courses.
- Preparation of Job Files & JSAs for Operations.
- Coordination of the fleet of vehicles including servicing & repairs.
- Answering telephone, attending to visitors and assisting other staff with their enquiries.
- Collection and distribution of incoming/outgoing mail.
- Maintaining office kitchens & staff amenities.
- Maintaining supplies of office equipment & stationary.
- Assisting with booking and organising staff & client functions.
- Coordinate OSH responsibilities for the office.
- Maintaining office filing system.
- 3 to 5 years experience in a similar role
- Proficient using accounting software such as MYOB/Xero
- Medium to advanced skills in Microsoft Office & Outlook
- Able to work autonomously when required
- A proactive approach to work
- Able to multi-task and prioritise workloads

Some of the benefits you can expect include monthly social club activities, career development and growth; a friendly and supportive team and most of all a fun environment.



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