Sales Administration Assistant

3 weeks ago

Sydney, Australia Lucy Electric Full time

Job Advert

Internal Job Title**:Sales Administration Assistant**

Business**:Lucy Electric Australasia**

Location**:Sydney, **Australia**

Job Reference No**:3751**

**Job Purpose**

To support the Lucy Electric Australasia regional growth strategy by servicing new and existing Sales Accounts and completing all required business administrative tasks.

Plays a key role in supporting managers and team members, enabling them to focus on their primary responsibilities while ensuring day-to-day operations run seamlessly.

**Job Context**

Administrative duties relating to enquiries, quotations, order processing, and order logistics as well as maintaining proper project and order filling.

The role will report directly to the Sales Director - Australasia.

**Job Dimensions**

Number of Staff Supervised: Nil

Direct Reports: Nil

Payment & Other Authorizations: As per DoA

**Key Accountabilities**

Including but not limited to:
Primary
- Assisting with Travel Arrangements, assist in planning and organizing company events, meetings, and team-building activities.
- Coordinate logistics, including booking venues, arranging catering, and managing RSVPs.
- Provide general administrative support to managers and team members, including scheduling meetings, preparing documents, and managing correspondence.
- Assisting with Expense Reports for Sales Director
- Manage administrative tasks ensuring all orders are processed in a timely manner
- Organize and maintain physical and digital files, ensuring they are up-to-date and easily accessible.
- Coordinate with vendors and service providers for office maintenance, supplies, and repairs.
- Working with a broad internal Lucy Electric team in other departments necessary to coordinate and drive business success.

Secondary
- To help identify and undertake any other duties and responsibilities to improve the efficiency and quality of internal procedures and customer services.
- Comply with all company policies and procedures and maintain confidentiality of information relating to the company’s business and staff.

**Qualifications, Experience & Skills**
- Excellent communication skills
- Excellent in MS Office
- Excellent computer literacy.
- Excellent reporting and documentation skills.
- 3+ Years within similar industry or role.

Behavioural Competencies
- Mature judgment with a demonstrated ability to prioritise and work with little to no supervision.
- Customer focused with the ability to deal with a variety of people in a professional and courteous manner in diversified situations.
- Must be able to multi-task.
- A team player with enthusiasm, keen to learn and develop skills.
- Well organised with good time management.
- Organized and detail oriented.
- A passion for excellence and a proven ability to succeed.

**About Us**:
Lucy Group Ltd is the parent company of all Lucy Group companies. Since its origins in Oxford, UK, over 200 years ago, the Group has grown and diversified. The Group’s businesses help to advance the transition to a carbon-free world with infrastructure that enables renewable energy, electric vehicles, smart city management and sustainable living. Today we employ in excess of 1,600 people worldwide, with operations in the UK, Saudi Arabia, UAE, India, South Africa, Brazil, Thailand, Malaysia, India, East Africa and Australia.

Lucy Electric is an international leader in intelligent secondary power distribution products and solutions, with remote operation and monitoring. Linking energy generation to consumption, the business specialises in high-performance medium

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