Administrative Assistant
2 weeks ago
Position Description
Administrative Assistant
About MACS
Melbourne Archdiocese Catholic Schools Ltd (MACS) aims to deliver an outstanding Catholic education that equips young people with the knowledge, skills, and optimism to go forward, live meaningful lives, and to enrich the world around them. MACS, the largest Catholic school employer in Australia, owns and operates approximately 300
Catholic schools in the Archdiocese of Melbourne, and is supported by a central enterprise function, of over 600 staff members.
The MACS Strategic Plan (MACS 2030: Forming lives to enrich the world) presents a challenging and inspiring vision of the educational experience that MACS seeks to provide for students in MACS schools. MACS’s Strategic Plan outlines the vision, the mission of Catholic schools in the Archdiocese, and the major objectives for MACS over the months and years ahead. Our organisational values of Integrity, Respect and Excellence require a commitment from all MACS employees to contribute to ensuring we uphold and support the objectives of the organisation.
About the team and role
The Catholic Mission and Identity (CMI) Team works in partnership with school leaders, teachers and parents to support Catholic schools within the Archdiocese of Melbourne to offer rich, deep and varied learning experiences that enable the faith formation of all members of the school community. We do this by focusing the team’s work in the areas of Formation, Religious Education and School/ Parish connection.
The Administrative Assistant will provide timely, high level administrative assistance to support the Catholic Mission and Identity team. This role will prepare correspondence, reports, and presentations for meetings, including updating and managing of online resources and communication.
Position Title Administrative Assistant
Reports To Director Catholic Mission and Identity
Directorate Catholic Mission
Direct Reports N/A
Key responsibilities of the role
- Prepare correspondence, reports, and presentations for meetings
- Provide support and shared leadership in event-planning for CMI activities
- Develop and maintain multiple spreadsheets/databases for the recording and reporting of information
- Contribute to the successful collaboration of the CMI team and key priorities
- Prepare and distribute agendas, take minutes and prepare action sheets for meetings
- Liaise with various suppliers for resources/services
- Support finance procedures through coordinating eReqs for the CMI team and liaising with the Finance team
- Maintain filing systems; electronic calendars, room bookings and organise meetings
- Support projects including communication, registration and filing of reports
- Perform other duties as assigned within your scope of practice/work
1 | Administrative Assistant Position Description
Key Selection Criteria
- Highly developed interpersonal skills including the ability to communicate effectively at all levels with internal and external stakeholders, including internal MACS staff, clergy, school principals, teachers and external agencies
- Strong written communication skills including the capacity to prepare and produce accurate documentation, including briefing papers, reports, presentations, meeting agendas, meeting minutes and spreadsheets
- Well-developed organising, planning and coordination skills with the ability to deliver on conflicting priorities
- High level experience using Microsoft Software packages, including Word, Excel, Access, PowerPoint,
Publisher, as well as experience with web-based products
- Ability to work well autonomously as well as within a team environment
Skills, qualifications and pre-requisites to undertake the role
Qualifications Appropriate qualifications in this field would be highly regarded
Professional membership or Not applicable
Accreditation
Previous Experience/s Broad prior experience in an Administrative Assistant or Personal Assistant role
Organisational values A commitment to the organisational mission, vision and values of Integrity,
Respect and Excellence and to the ethos, values and mission of Catholic education including alignment with MACS’s Child Safety standards.
Licenses Required Not applicable
Other requirements 1. An understanding of and commitment to the safety, wellbeing and protection of children, and therefore you: a. Must hold and maintain a current Victorian Working with
Children Check or be eligible to receive same upon joining the organisation. b. Alternative to holding a WWCC and NCHC, MACS will accept evidence and continued maintenance of a full and current
Victorian Institute of Teaching (VIT) registration.
2. You must also undergo and receive a clear National Criminal History
Check (NCHC) upon employment and during the course of your employment with MACS. All employees are required not to have been charged with, nor found guilty of any offence which would be incompatible with employment with MACS.
3. Willingness to take r
-
Administration Assistant
4 weeks ago
Hawthorn East, Australia Davidson Recruitment Full timeWe're looking for a professional administrator who is adaptable, enjoys being busy and likes a challenge. The administrator will be supporting the wider team. This includes managing invoice payments and reconciling the charges back to our data, creating journals as we split our costs across a few dozen cost centres, managing the team mailbox, assisting with...
-
Receptionist/administration Assistant
4 weeks ago
Gawler East, Australia Gawler Grande Views Facility Full timeReceptionist/ Administration assistant responsibilities include some of the following: - Receiving visitors at the front desk by greeting, welcoming, directing and announcing them appropriately - Screen, assist with QR code scanning and educate visitors about social distancing and hand hygiene - Answering screening and forwarding incoming phone calls -...
-
Admin Assistant
4 weeks ago
Melbourne, Australia Administration & Office Support | Administrative Assistants Full timeAre you a detail-oriented and organized individual looking for an exciting opportunity to contribute to the efficient operation of the Procurement and Supply Department? If so, we invite you to join our dynamic team as an Administrative Assistant. The procurement and Supply Department plays a vital role in ensuring that the organization has the necessary...
-
Office Administration Assistant
4 weeks ago
Kew East, Australia State Property Insurance Services Ta Master Menders Building Group Full time**Responsibilities**: - Answer incoming phone calls and direct calls to appropriate personnel or departments. - Take messages and provide basic information to callers as necessary. - Input data into computer systems and verify accuracy of data. - Schedule and coordinate the team’s site visits - Assist with typing and submitting reports. - Liaise with our...
-
Administrative Assistant/Scheduler
4 weeks ago
East Perth, Australia Flexhive Full timeJob Title: Administrative Assistant/SchedulerEmployment Type: Permanent full-time (2 days remote)Location: Cannington, WAResponsibilities: Manage phone and email enquiries, including new job requests. Coordinate with managers and technicians to resolve outstanding tasks. Email management and redirect queries as needed. Assist in planning technicians'...
-
Administration Assistant
4 weeks ago
Melbourne, Australia Brook Recruitment Full timeNewly created part-time role based in Melbourne CBD - Flexible working arrangements available| 2-3 Days a week - Car Park provided and Public Transport accessible | Established team Utilise your high attention to detail, organisation and formatting skills in a flexible Administration Assistant role. **About the company** A unique opportunity has arisen...
-
Administrative Assistant
7 days ago
Melbourne, Australia HOTEL NO Full timeWe are seeking a detail-oriented and highly organized Administration Assistant to join our team. As an Administration Assistant, you will play a crucial role in supporting the efficient operation of our organization by handling various administrative tasks, including bookkeeping, reporting, account management, and general administrative duties. **Job...
-
Administrative Assistant
4 weeks ago
Melbourne, Australia Canberra Institute of Education and Technology Full timeAre you an organized and detail-oriented individual with a passion for education and administrative excellence? We're seeking an experienced Administrative Assistant to join our team at a prestigious Private Registered Training Organization (RTO) in the heart of Melbourne. Role: Administrative Assistant Location: 341 Queen St, Melbourne VIC 3000,...
-
Administrative Assistant
4 weeks ago
Melbourne, Australia Monash Health Full timeLocation: Melbourne | Southern Metropolitan Job type: Full time Organisation: Monash Health **Salary**: Salary not specified Occupation: Administration/Secretarial, Communications, Marketing and Media, Finance, Health and Allied Health, Human Resources, Information Management, Procurement Reference: 64866 **About Monash Health** **About the...
-
Administration Assistant
4 weeks ago
Melbourne, Australia Charterhouse Full timeAdministration Assistant supporting the Head of Operations and wider office, 4 days per week, part of a global firm, career development. - **Administration Assistant**: - **Growing Professional Services Firm**: - **Part time, 4 days per week**: - **Melbourne CBD**: - **$65,000 + super** **About the Company** - Join this growing professional services...
-
Facility Administrator
4 weeks ago
East Melbourne, Australia Miller Leith Full timeCompany Overview: My Client is a not-for-profit charity organisation that advocates for health. They are looking for an administrator to support with the coordinating of their facilities and logistics function. Position Overview: As the Facility & Logistics Administrator, you will play a pivotal role in supporting the day-to-day operation of...
-
Administration Assistant
4 weeks ago
Hawthorn East, Australia SMAART Recruitment Full time$60K base + super | Located in Eastern Suburbs | Onsite Parking - Work-Life Balance | No Weekends | Friendly & Inclusive Culture - WFH (flexibility) available after 6-month probation | Career Progression **What’s In It For You?** - $55K-$60K plus super - No weekends! Working Monday through to Friday - Work-life balance: spend weekends doing what you...
-
Administration Assistant
7 days ago
Melbourne, Australia Page Personnel Full timeEducation IndustryGreat team cultureAbout Our ClientOur client sits within the education and training industry.As an Administration Assistant, you will play a vital role in ensuring the smooth and efficient operation of our office. From managing schedules to coordinating meetings and handling administrative tasks, you will be predominantly supporting...
-
Administration Assistant
7 days ago
Melbourne, Australia Peninsula Health Full timeLocation: Melbourne | Southern Metropolitan Job type: Casual Organisation: Peninsula Health **Salary**: Salary not specified Occupation: Administration/Secretarial, IT and Telecommunications, Medical Reference: 33452 **- Join a leading integrated person centred healthcare network** - **Frankston and Mornington Penisula Location**: - **Salary Packaging...
-
Administration Assistant
4 weeks ago
Melbourne, Australia Peninsula Health Full timeLocation: Melbourne | Southern Metropolitan Job type: Part time Organisation: Peninsula Health **Salary**: Salary not specified Occupation: Administration/Secretarial, IT and Telecommunications, Medical Reference: 33475 **- Join a leading integrated person centred healthcare network** - **Frankston and Mornington Penisula Location**: - **Permanent...
-
Administration Assistant
4 weeks ago
Melbourne, Australia Peninsula Health Full timeLocation: Melbourne | Southern Metropolitan Job type: Full time Organisation: Peninsula Health **Salary**: Salary not specified Occupation: Administration/Secretarial, IT and Telecommunications, Medical Reference: 33847 **- Join a leading integrated person centred healthcare network** - **Frankston and Mornington Penisula Location**: - **Permanent...
-
Assistant Administrator
4 weeks ago
Melbourne, Australia Kingsford International Institute Full time**Assistant Administrator** **About us** Kingsford International Institute (KII) is an Australian Registered Training Organisation (RTO) operating under the National Vocational Education and Training (VET) Quality Framework. We deliver Australian Qualifications Framework (AQF) qualification which is drawn from Australian National Training Packages and...
-
Administration Assistant
4 weeks ago
Keilor East, Australia PEGS Full timeFull time fixed term position, Term 2 2023 - Term 2 2024 - Two weeks additional bonus leave - Join a highly regarded independent school **The School** Penleigh and Essendon Grammar School has over 2900 students from Kindergarten to Year 12 and over 400 staff across campuses in Moonee Ponds, Essendon, Keilor East, sports grounds at Keilor Park and an...
-
Administration Assistant
4 weeks ago
Melbourne, Australia Veritas Recruitment Full time**The Company** A highly regarded, market leading, Australian manufacturer. **The Role** Reporting to the Contracts Manager, this role will see you providing high level administrative support, and assisting with a process improvement project. **Day-to-day duties include**: - Assist writing policies and procedures - Updating existing documents - Taking...
-
Administration Assistant
4 weeks ago
South Melbourne, Australia Charterhouse Full timeAdministration Assistant | Growing Professional Services Firm Administration Assistant supporting the Head of Operations and wider office, 4 days per week, part of a global firm, career development. - **Administration Assistant**: - **Growing Professional Services Firm**: - **Part time, 4 days per week**: - **Melbourne CBD**: - **$65,000 +...