Timetable Oh&s Administration Officer

2 weeks ago

Melbourne, Australia Schools (Government) Full time

Location: Melbourne | Eastern Metropolitan

Job type: Full time / From 27/05/2024

Organisation: Schools (Government)

**Salary**: Salary not specified

Occupation: Education and Training

Reference: 1413911

**Selection Criteria**:
KCS 1

Significant understanding and experience of school office management practices and processes including an ability to co-ordinate completion of administrative priorities, personnel recording and reporting arrangements.

KSC 2

Demonstrated high level administrative experience in DET and other systems including EduPay, CASES 21 Accounts receivable, Student Administration, Compass and Edval.

KSC 3

Demonstrated high levels of professional integrity, sensitivity and an ability to engage with leadership, staff, CELS¿ diverse school community and external schools.

KSC 4

Demonstrated ability to show initiative, work independently and in teams, work creatively and proactively to enhance work systems and practices to ensure efficient and responsive operation of the work environment.

KSC 5

Demonstrated ability to manage a busy work environment, contribute towards strategic decision making within the school including the provision of advice to the Principal, Business Manager, staff, and the wider community.

**Role**:
**The successful applicant will be paid a leave purchase allowance for this position and will be required to attend for duty consistent with the advertised position for 15 days of the additional paid leave period**

Roles for this position include:

- Timetables/Daily Organiser
- OH&S
- Administration

Range 3 is distinguished by the introduction of management responsibility and accountability for the delivery of professional support services. The role will usually impact beyond the work area or professional field. It seeks to gain cooperation of other staff members or members of the school community to achieve specific objectives, such as in school administration, operations or educational programs.

Direction on targets and goals is provided but the position will have some degree of latitude in determining how they are achieved. This latitude will generally be limited by standard procedures and school policy. Deviation from standard procedures and school policy will require guidance and direction from senior management.

The provision of business management responsibilities becomes a feature at range 3. Management of staff to achieve the expected outcomes is a key responsibility. Staff management issues will be resolved with mínimal reference to senior management, although guidance will be required in more complex cases. Senior management will be provided with timely reports and advice, although this will generally be confined to matters relating to the immediate work area, service provision or educational program and is unlikely to impact substantially on whole of school operations.

This is the minimum range for positions that carry a mandatory qualification requirement of not less than four years. Professional student support positions become a feature at range 3 (e.g. therapists, psychologists) where standard professional services are delivered. Professional support and guidance will be close at hand and deviation from standard procedures and school policy will require guidance and direction from senior management.

An education support class position supports the educational services being provided to students, but must not include duties of teaching as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students cannot be required except where it is an integral part of the employee¿s position or involves supervision of students individually or in small groups, in controlled circumstances, where the responsibility for students remains clearly with a teacher.

**Responsibilities**:
Timetable:

- Responsibility for allocation of staff allotments using Edval package in consultation with the Principal, Business Manager and Assistant Principals.
- Responsibility for the development and implementation of flexible and creative timetable options consistent with the whole school curriculum when required.
- Disseminate all timetables and related information to students and staff in a timely manner.
- Manage and update the timetable on a term-by-term basis.
- To be proactive in anticipating staffing requirements, and to participate in, and advise the Principal, Director of Operations and Assistant Principals.
- Ensure systems are in place to maintain and disseminate accurate student timetables.
- Ensure yard-duties are displayed on teachers timetables.
- To contribute to the whole school accountability process.

OH&S Administration:

- Responsibility for ensuring all campuses complete OH&S scheduled activities on the OH&S activities calendar, including OH&S Meetings, and minutes
- Liaising with Business Manager and Facilities Manager in relation to all OH&S items to be addressed following OH&S Inspections
- E

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