Office Co-ordinator

3 weeks ago

Melbourne, Australia Atelier Ten Full time

Atelier Ten, a global sustainable design consultancy, seeks an Office Coordinator with 2+ years’ experience to support our Melbourne team.

About Atelier Ten

From our offices in Sydney and Melbourne, we have been the sustainability designers for significant buildings and places that include the Sydney Modern Project at the Art Gallery of NSW and the Bays West Place Strategy, both in Sydney; Southbank by Beulah in Melbourne; Kambri Court precinct at ANU; and the WA Museum Booda Barlip in Perth. We collaborate regularly with our colleagues in Singapore, London, New York, and San Francisco on places like Gardens by the Bay in Singapore, the SFMoMA, and the Obama Presidential Library.

As a leading global green building consultancy with an established track record and a strong reputation in our local markets, we are poised to grow rapidly in size and influence both in Australia and New Zealand, collectively our business region. Having recently joined the Surbana Jurong Group of companies, all of us across Atelier Ten are also positioned now to join larger teams pursuing globally significant infrastructure projects.

Atelier Ten are also committed to deepening our thought leadership on sustainability topics including climate positive development, circular economy, and resilient and adaptable cities. We are also committed to service, serving in professional organisations and encouraging all staff to teach in relevant university design programs.

About the role
Atelier Ten Australia is led by a team of talented, thought-leading, experienced sustainable designers. We are fully focused on shaping a more sustainable future for our clients. What we are missing in our Melbourne office is a peer who is fully focused on co-ordinating our workplace to be welcoming, productive, and supportive, and helping key A10 leadership deliver non consulting aspects of their work. You will fill this role.

Atelier Ten are committed to fostering an environment of inclusion and diversity. We seek applicants from all backgrounds to ensure we get the best, most innovative talent on our team. We also seek applicants who take a broad view of professional responsibilities and are active in professional service or other extra-curricular and complementary roles.

**Responsibilities**:
Office Operations:

- Support with day-to-day office operations and ensure efficient functioning of the Melbourne office
- Maintain office supplies inventory, anticipate needs, and place orders as necessary
- Coordinate with vendors and service providers for facility maintenance and repairs

Administrative & Bids Support:

- Provide administrative support to Melbourne based executives and staff, including managing executive correspondence, scheduling meetings, and making travel arrangements
- Bid support for Melbourne office, including preparation of documents, maintaining the Reference Project List up to date, presentations and liaison with technical team to ensure professional bids are sent on time
- Maintain organized filing systems, both electronic and physical
- Onboarding new Melbourne based colleagues

Facilities and Equipment Management:

- Assist with maintenance and upkeep of office equipment, ensuring proper functioning
- Liaise with IT support for troubleshooting technical issues and coordinating repairs, upgrades and new Melbourne staff computer equipment
- Manage relationships with office service providers

Event and Meeting Coordination:

- Coordinate and schedule meetings, including room setup, catering, and audiovisual requirements
- Prepare meeting agendas, take minutes, and distribute relevant documentation
- Organise Melbourne office events and celebrations, fostering a positive and inclusive office culture

Financial Administration:

- Assist the team in maintaining records of Melbourne office expenditures

Ideally we’d like to see this role grow into an Office Manager role taking on some bookkeeping duties in Xero, and other responsibilities

What we offer?
We’re leaders in sustainability consulting with an established global brand, rapidly growing within the Australian market. This is your chance to help shape our presence here.

This is a unique opportunity for the right person. By joining the team at Atelier Ten, your work will become:

- Meaningful: you will help grow a business committed to transforming built environment toward a zero carbon future
- Varied: you will work with organisations of all shapes and sizes across traditional, new, and emerging sustainability issues and solutions
- Supported: we will focus on your long-term career advancement, investing in your training and development
- Balanced: we maintain a strong culture of work-life balance, including established flexible working arrangements

In return for your expertise, enthusiasm, and commitment, you will get:

- Exciting work with substantial responsibilities
- The opportunity to help grow a business
- Opportunities for creative expression through your work
- Au

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