Site Support Officer

6 months ago

Ipswich, Australia Viatris Full time

Alphapharm Pty. Ltd.

At VIATRIS, we see healthcare not as it is but as it should be. We act courageously and are uniquely positioned to be a source of stability in a world of evolving healthcare needs.

Viatris empowers people worldwide to live healthier at every stage of life.

We do so via:
Access - Providing high quality trusted medicines regardless of geography or circumstance;
Leadership - Advancing sustainable operations and innovative solutions to improve patient health; and

Partnership - Leveraging our collective expertise to connect people to products and services.

Join our Support team at our pharmaceutical manufacturing plant in Carole Park

To deliver comprehensive administrative support across our site, ensuring seamless operations and fostering a culture of growth and continuous improvement

Main Duties
- Organise and ensure all relevant mail room supplies are ordered and in stock
- Organise and send mail via Startrack and FedEx (internationally, local and interstate)
- Organise daily corporate mail through Australia Post, ensuring proper documentation is followed
- Receiving and dispersing of daily mail, as collect via the Operations Warehouse
- Generate purchase orders for EHS, HR and Operations
- Receipting and organising invoices from a vast range of vendors, ensuring payment is made
- Weekly checking of invoices for various vendors Viatris utilise
- Performing necessary downpayments for any urgent payments required
- Set up new vendors, as required
- Booking in first aid / safety courses for all staff at site
- Ensuring EHS’s licence register is kept up to date with new licences and all relevant expiry dates
- Updating SharePoint licence register with new and existing licences
- Concur expenses
- Designing and preparing communications for site for continuous events at all sites
- Assist with catering requirements
- Book travel and accommodation periodically
- Assist with all site events
- Meeting and hosting various contractors, clients, vendors around site, including entering details into CCURE system
- COS stationery ordering for contract cleaners
- Assist with the arrangement of site tours, both Carole Park and Bundamba
- Organise Meeting Room Capacity Equipment Data to remain updated periodically throughout the year
- Maintain a friendly and professional Reception area
- Operate relevant office equipment, continually follow, and evaluate procedures and policies
- Ability to multi-task, excellent time management, attention to detail and data entry
- Proficient in Microsoft Office Suite and SAP
- Support to Site & Executive Support Manager, Human Resources, EHS, Production and Manufacturing, or as directed
- Respond to requests in the absence of the Site & Executive Support Manager
- Other duties as required by the Site & Executive Support Manager

About you
- Previous administration experience
- Advanced computer skills in Microsoft Office
- Prior experience with SAP
- Ability to build rapport and relationships by establishing a positive connection with others, and demonstrating interpersonal sensitivity and confidentiality
- Good written and verbal communication skills to be utilised when expressing ideas and exchanging information with others
- Ability to work from a customer (internal / external) perspective to ensure customer satisfaction by focusing on customers’ needs to drive the solution
- Capable of reaching an appropriate decision in a timely manner
- Able to plan work, projects, organise by setting priorities, formulating a method of course of action for self
- Ability to multi-task and evolve role
- Assertive, tenacious, and resilient approach - “can do” attitude and “never give up” spirit
- Responsible for ensuring that all work they perform is of a high standard
- Ability to work autonomously or within a team environment as required

Employee Benefits
- Free onsite parking
- Recognition programs
- State of the art canteen onsite with a variety of subsidised food options
- Benefits for health and financial wellness
- Annual leave loading, as well as paid bereavement leave
- Additional paid parental leave
- Retirement savings plans
- Competitive compensation programs
- Free fruit, tea, coffee and milo
- Various lunchroom and washroom facilities around the site
- Career and development planning for continuous growth and learning
- Paid volunteer leave

Culture
- Viatris has been named in Forbes’ World’s Best Employers 2022 list. We have now received this recognition in each of our first two years - and for 2022, we are ranked in the top 10% of the 800 global employers who made the ranking.
- Viatris strives to create a positive, productive work environment where integrity, dignity and mutual respect for all is ingrained each and every one of us.
- Together, we are building a highly inclusive organization where employees are welcome to bring their best, authentic selves to work every day.
- Our goal is to provide a safe, supportive community where employee

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