Administration Coordinator

2 weeks ago

Wollongong, Australia NSW Government -Office of Sport Full time

**Are you looking to kick start your career? Join our friendly and vibrant team**

We are seeking an Administration Coordinator to join our team on a temporary, part-time basis up until 30 July 2024 with the possibility of extension. The role will be primarily based in our Wollongong Regional Office.

**Working with us**
The Office of Sport is the lead NSW Government agency for sport and active recreation.

With a vision of _sport and active recreation creating healthier people, connecting communities and making a stronger NSW,_ we provide the people of NSW with the leadership, policies, programs, funding and infrastructure necessary to maximise the social, health and economic benefits realised through this valued sector.

Our work is spread across NSW, with ten Sport and Recreation Centres, five Olympic Sport Venues and offices throughout the state.

**Our Commitment to Diversity and Inclusion**:

- The Office of Sport is committed to building a workplace that values and supports diversity and inclusion. We actively promote the employment of women, people with a disability, Aboriginal and Torres Strait Islanders, LGBTQIA+ and people from culturally and linguistically diverse backgrounds._
- The Office of Sport is committed to keeping children safe. It is the responsibility of all staff, regardless of role, to act to keep children safe from harm._

**About the role**

The Administration Coordinator carries out various customer service and administrative functions to assist in meeting the operational requirements of the Regional Office. In this role you will be required to:

- Deliver support services, such as records management, fleet management, inventory control, and coordination of meetings and events, to enhance the operational efficiency of the team or region.
- Collect and compile information for and prepare documentation and correspondence in line with quality and organisational requirements, to support information flow and inform decision making.
- Respond to customer enquiries and escalate or redirect issues as required, to ensure the provision of accurate information.
- Complete routine financial transactions and purchasing services, ensuring compliance with agency standards and procedures.
- Maintain records and databases to comply with administrative systems and processes, to ensure that all information is accurate, stored correctly and accessible.
- Assist with casual payroll and recruitment process.
- Plan, coordinate and supervise the work of the Client Services Officers.

**About you**
You will have the ability to ensure timely completion of financial, purchasing, and human resources-related reporting and processing activities, while concurrently fostering and sustaining partnerships and collaborative relationships with other functional work teams across the region and key stakeholders, including facility users.

**The Office of Sport is a great place to work, we offer**:

- A family friendly and flexible working environment
- A competitive salary
- Generous leave entitlements including recreation, sick/carer’s, family and community services, and flex leave
- Access to salary packaging, Fitness Passport and the Employee Assistance Program
- Skills and leadership development training programs

**How to apply**
- Provide your responses to the two pre-screening questions (maximum of 2 pages).
- Provide a resume that details your current and previous experiences (maximum of 4 pages)

**Pre-screening questions**
- As an Administrative Coordinator, your responsibilities will include handling financial and administrative duties through diverse technology systems. Occasionally, you might encounter intricate situations. Could you share a recent instance where you successfully resolved a complex administration or finance-related issue, and what was the result?
- Describe a situation which required you to work with others and share information or skills to get a task done efficiently or solve a problem. Explain how you worked with others to establish a cohesive team and ensure that everybody was clear on their required contribution.

**Notes**
- For further information about the role please contact Catherine Campbell on 0418 665 198 or view the role description.
- No offer of employment will be made until all relevant clearances are finalised.

**Applications Close**:Wednesday, 31st January 2024 at 11:59pm (AEDT)

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